Programme Support Officer (IBM)

  • Contractor
  • Nairobi, Kenya
  • TBD USD / Year
  • IOM profile




  • Job applications may no longer being accepted for this opportunity.


IOM

Position Title : Programme Support Officer (IBM)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 07 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall supervision of the Deputy Chief of Mission (COM) and the direct supervision of the Programme Manager (IBM), the Programme Support Officer (IBM) will be responsible for Programme Management, Implementation and Coordination of the Immigration and Border Management (IBM) programmes in Somalia.

Core Functions / Responsibilities:

  1. Support the Programme Manager in analysing and appraising project implementation activity mapping in coordination with Project Focal Points.

  2. Monitor and provide advice and updates on project activities to the Programme Manager and, where relevant, suggest corrective actions with mapping and Identification of needs and gaps; accordingly draft project ideas and proposals in coordination with Project Development Focal Point.

  3. Prepare workplans, procurement plans, forms and tracking tools for the projects in coordination with the Project focal points for the smooth tracking of the activities and bridge between project activities and capacity building focal points for staff and beneficiaries, as required by project portfolio and advise the Programme Manager on challenges faced and the way forward.

  4. Support the Programme in organising workshops, trainings, consultations with national stakeholders according to project activities.

  5. Assist in the overall integration of Monitoring Evaluation Accountability and Learning (MEAL) outputs in existing and new projects in partnership with the MEAL Unit and Programme Managers; and support the development of Monitoring and Evaluation (M&E) data collection and quality assurance tools for projects or programmes.

  6. Be in charge of projects financial tracking and monitoring; Regularly update Programme Manager for the smooth budgetary monitoring for the ongoing projects and provide overall project financial administrative support by close coordination with mission finance and procurement staffs.

  7. Lead the works on the procurement processes, preparing contracts with vendors, soliciting quotes and advise the Programme Manager with justifications for selection of vendors as and when required.

  8. Support in project development, budgeting and reporting including developing and updating project risk register.

  9. Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms.

  10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Finance, Accounting, Social Science, Development Studies, or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in Project Management in humanitarian fields, Administrative and financial management, budget monitoring, and financial tracking.

• Proven experience in training management including reporting.

• Proven experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

• Experience with International, Humanitarian or Development Organization.

• Experience with Programmes Management is an asset.

Skills

• Excellent writing skills in English, be able to write reports and assessment.

• Good interpersonal skill with experience in a multinational, multilingual and multicultural team.

• Emergency management in complex humanitarian response.

• Knowledge on SAP is an asset.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position is based in Nairobi, Kenya with frequent travel to Somalia.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 07 April 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 25.03.2022 to 07.04.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2022 18 Programme Support Officer (IBM) (UG) IOM Somalia in Nairobi, Kenya

(57491426) Released

Posting: Posting NC57491427 (57491427) Released


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