Programme Support Officer (EPC) (2 Positions)

Position Title : Programme Support Officer (EPC) (2 Positions)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 17 May 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Deputy Chief of Mission, the direct supervision of the Senior Programme Coordinator (EPC) in Mogadishu, Somalia and in close coordination with relevant units and the regional office in Nairobi and Headquarters (HQs), the Programme Support Officer (EPC) will be responsible for supporting implementation, monitoring, and reporting for all Emergency and Post-Crisis (EPC) projects, and will contribute to project development and resource mobilization efforts under the EPC Programme pillar and country office.

Core Functions / Responsibilities:

1. Support the development, implementation, monitoring, and reporting of IOM Somalia EPC projects on emergency and durable solutions.

2. In coordination with Senior Programme Coordinator (EPC) and the Programme Support Unit Coordinator, support liaison with donors, project partners, and the Regional Office (RO) to facilitate a coordinated approach to project implementation, document possible synergies across IOM programmes, make recommendations on donor/partner engagement and research new funding opportunities.

3. Supervise, train as well as guide the EPC Programme Support team, which includes compliance and data management staff, to enable timely delivery of Programme results.

4. Contribute to the development of resource mobilization for the unit and the country office by drafting and coordinating the preparation and development of strategies, concept notes and project proposals in response to needs identified by regional, national and local counterparts.

5. Monitor and follow up on the timely submission of monthly, quarterly and final project reports according to IOM procedures and in compliance with donor requirements. Assist in preparing regular updates, programme summaries, briefings and other relevant informational materials and statistics, according to specific project and Programme pillar needs.

6. Contribute to the development of appropriate compliance tools and frameworks to facilitate effective implementation of projects and activities. Conduct and coordinate regular grant compliance feedback sessions with EPC sub-units.

7. Provide technical assistance, capacity building support, guidance, liaison and monitoring support to implementing partners and Government counterparts as required.

8. In close coordination with communications colleagues, and in compliance with project visibility guidelines, contribute to and support the production and strategic dissemination of communication materials to document and promote project activities, achievements and impacts in the form of Press Briefing Notes, social media updates, website content, project information sheets and brochures, and other material as relevant.

9. Contribute to the collection, study, and sharing of relevant information/data on crises in Somalia including seasonal/recurring, sudden, human induced, or natural disasters, that result in displacement and migrant protection issues.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Development, Law and/or International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting the implementation of programming related to displacement affected populations, emergency preparedness, humanitarian response and durable solutions;

• Experience in supporting donor reporting, donor liaison, project development and communication activities;

• Experience in liaising with government authorities, inter-governmental institutions, the private

sector, UN agencies and national and international NGOs;

• Experience and understanding of the humanitarian and migration context in Somalia and the horn of Africa;

• Experience in supporting regional programmes and activities, or of supporting regional interventions;

• Experience in implementing and/or supporting programmes funded by the donors mentioned will be considered a distinct advantage.

Skills

• Demonstrated expertise in coordinating teams;

• Knowledge of monitoring and evaluation;

• Excellent writing skills;

• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;

• In depth knowledge of the broad range of migration related subject areas dealt with by the

Organization;

• In depth Knowledge of UN and bilateral donor programming; and

• Knowledge of IOM project development procedures (including PRIMA) and processes.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position is based in Nairobi, Kenya with frequent travel to Somalia.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.