Programme Support Officer

Position Title: Programme Support Officer

Duty Station: Dakar, Senegal

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 15 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The European Union (EU)-IOM Joint Initiative for Migrant Protection and Reintegration in Africa

(EU-IOM Joint Initiative) supports the efforts of African partner countries along the Central Mediterranean migration routes to strengthen migration governance and respond to urgent protection needs of migrants. The Initiative implements projects in 13 countries alongside a regional component: Burkina Faso, Cameroon, Chad, Côte d’Ivoire, Guinea, Ghana, Mali, Mauritania, Niger, Nigeria, Senegal, The Gambia, The main areas of activity include: (i) increasing protection and assistance for vulnerable and stranded migrants; (ii) facilitating voluntary return; (iii) achieving sustainable reintegration; (iv) enhancing government and stakeholder policies and responses; (v) giving access to accurate information; and (vi) improving data on migration flows, routes and trends as well as migrants’ needs and vulnerabilities. The

Joint Initiative is coming to an end in 2022 and IOM is developing the Migrant Protection, Return and Reintegration in Africa Programme (MPRR), a new cross-regional programme succeeding the EU-IOM Joint Initiative in 2023

Under the overall supervision of the Joint Initiative Senior Regional Coordinator, and the direct supervision of the Regional Programme Coordinator in Dakar, the successful candidate will provide programmatic support to the Regional Coordination Unit of the Joint Initiative, with a focus on reporting and coordination.

Core Functions / Responsibilities:

1. Contribute to the development of communication protocols, reporting and information-sharing guidance, tools and system, in coordination with programme management and country offices to facilitate improved information sharing between all Countries under the Joint Initiative/MPRR. Facilitate coordination at the cross regional level.
2. Support the Regional Coordination Officer in facilitating and coordinating the implementation of the main activities foreseen by the projects, including regional activities.
3. Monitor projects progress, specifically aimed at increasing effectiveness and recommending appropriate action. Support the Regional Coordination Officer in coordinating all staff assigned to the project, as well as consultants recruited to support and/or undertake specific activities.
4. Support the drafting and reviewing of periodic regional and national reports prepared by IOM missions and draft progress and other reports to facilitate proper information exchange on all operational aspects between IOM, the EU, and other stakeholders.
5. Support in reporting on programme status, impact and response to specific issues to a variety of audiences, including media, and through various formats.
6. Assist the regional M&E Officer and the Regional Programme Coordination Officer in coordinating and reviewing activities carried out by external monitoring actors at country and regional level, as per need. Facilitate exchange of experience and lessons learned among targeted IOM Missions to help inform on revisions to regional strategies.
7. Support the M&E officer and the Regional Coordinator in carrying out regular monitoring check-ins with country offices on work plan and programme progress, expenditures, risks, and potential site visits.
8. Support the Regional Coordination Programme Officer in sharing information with IOM Missions under the initiative/MPRR, as well as within the Organization, by preparing internal bulletins and periodic operational emails.
9. Prepare transversal analysis and snap-shot documents as needed.
10. Provide recommendations to the Programme Manager, based on rolling analysis of and reporting on programming, options aimed at achieving maximum strategic programme responsiveness and accountability to beneficiaries.
11. Support the Regional Coordination Unit by contributing technical inputs for the development of project proposals and budgets for submission to the EU and liaise/coordinate with Country Office as needed.
12. Undertake site visits and duty travel as required.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Development, Political, International Relations, Governance or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting project development, and in project implementation and monitoring,or in M&E;
• Previous experience in working with an international organization, non-governmental orgovernmental institutions/organizations in a multi-cultural setting; • Previous experience in working with the European Union preferred;
• Exposure to migration programming/issues, in particular on topics related to protection, return,reintegration;

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.