Programme Support Officer (2 Positions)

Position Title : Programme Support Officer (2 Positions)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 21 March 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Since 2006, IOM Somalia has been implementing a range of humanitarian and development projects in all regions of Somalia. With 6.7 million people requiring humanitarian assistance in 2017, evolving mixed migration flows in and out of Somalia, increasing access and donor interest in Somalia, programmatic scope for IOM is growing rapidly. In this context, IOM Somalia is implementing a multitude of projects and is expanding its sectoral portfolio. IOM Somalia is therefore seeking an incumbent to provide technical support for project development and resource mobilization efforts.

Under the overall supervision of the Deputy Chief of Mission and the direct supervision of Programme Support Unit Coordinator, in coordination with the Programme Support Unit (PSU) team and relevant programme managers, the Programme Support Officer will be responsible for assisting with Programme Support Unit activities, in particular providing technical support and inputs for Project Development, Reporting, Communications, Knowledge Management, and Donor Relations for IOM Programmes in the respective mission.

Core Functions / Responsibilities:

1. Provide technical guidance and inputs to support the development of new projects in close coordination with the Chief of Mission, Regional Office, including Regional Thematic Specialists (RTS), PSU Coordinator, relevant programme managers, resource management unit, governmental authorities, and international and regional institutions as well as partners’ organizations in public/private sector.

2. Coordinate and respond to internal inquiries from Headquarters and regional office.

3. Contribute to the development of project concept notes/project proposal and funding requirements that are based on solid results framework that respond to emerging trends and country and donor priorities and facilitate appropriate coordination with and amongst respective RTS and information sharing.

4. Explore potential funding sources among government and non-government donors, in line with IOM’s overall strategy in the country, liaise with donor counterparts to discuss programme and project possibilities, and participate in raising funds for new projects/programme.

5. Coordinate the drafting of interim and final reports for donors and facilitate the timely submission of project reports in compliance with existing project agreements.

6. Check that programme implementation in IOM Somalia is tracked and monitored and liaise with IOM resource management officers and programme managers to facilitate compliance with financial requirements and regulations as well as donor agreements.

7. Support the knowledge management of IOM Somalia by generating, sharing, and using knowledge to improve programmes.

8. Support programme managers and technical units with the implementation of projects, including updating project documents and drafting reports, contracts, and external correspondence.

9. Supervise and train Unit staff.

10. Undertake duty travel relating to project/programme assessment, liaison with counterparts, project implementation and technical support.

11. Follow-up with relevant Country Office staff for their timely inputs in support of the COM.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, Business Administration, International Relations, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in implementation and management of emergency response in hardship duty stations and emergency settings with complex operating environments preferred;

• Experience of working with the humanitarian inter-agency coordination and cluster systems;

• Experience in project coordination and implementation, technical writing and editing, preferably in the international development/humanitarian sector;

• Experience in donor relations and report writing for specific donors of IOM’s interest would be an advantage; and

• Experience in liaising with governmental authorities, other national/ international institutions and UN, IOM or INGOs.

Skills

• Demonstrated expertise in coordinating teams;

• Knowledge of monitoring and evaluation;

• Excellent writing skills;

• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;

• In depth knowledge of the broad range of migration related subject areas dealt with by the

Organization;

• In depth Knowledge of UN and bilateral donor programming; and

• Knowledge of IOM project development procedures (including PRIMA) and processes.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

This position is based in Nairobi, Kenya with frequent travel to Somalia.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.