Programme Support Coordinator

Position Title: Programme Support Coordinator

Duty Station: Khartoum, Sudan

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the IOM Chief of Mission, and in close coordination with the Head of Programmes, Head of Resources Management, and the Regional Office (RO) for the Middle East and North Africa, the successful candidate will primarily be responsible for the coordination of project conceptualisation, proposal development, monitoring and evaluation, streamlining internal communications and overseeing the mission’s external communication strategy for all of IOM programmes in Sudan in line with the country and MENA Regional strategy 2020-2024.

Core Functions / Responsibilities:

1. Lead the identification of project/funding opportunities and the development of new programmes/projects in close coordination with the Head of Programme, the Chief of Mission, the relevant programme managers, the Resource Management Officer, the Regional Office, and the international and regional institutions as well as partners’ organisations in public/private sector.
2. Provide guidance, support, and oversight to the work Programme Support Unit team (Project Development, Communication and M&E staff).
3. Coordinate with the Head of Programmes and the Programme Managers to strengthen systems for collecting data/information needed for the drafting of regular progress reports being submitted to the donor and Headquarters to ensure the requisite deadlines are met.
4. Identify potential and realistic funding opportunities by keeping abreast of donor priorities in the field of migration management/development and by collecting donor information, appraising project proposals for specific donor funding, recommending the selection of project proposals for submission to identified donors, and following up on donor negotiations.
5. Ensure the regular updating of IOM Sudan’s project tracking and funding opportunity database.
6. Streamline communication between the mission and international teams and offices (RO, LEG etc.) by reviewing the content of documents and ensuring proper administrative processes for review and endorsement are respected, in line with the country and Regional Strategy.
7. Provide necessary support to project managers to ensure all projects are adequately monitored and ensure that timely monitoring data is collected and used to inform management decisions addressing implementation challenges and potential risks towards successful implementation.
8. Revise and oversee the mission’s external communication strategy, including the utilization of social media communication tools (including but not limited to Twitter, Facebook, IOM website) to increase awareness of IOM’s work in Sudan.
9. Coordinate and oversee the development and dissemination of communications, reports, information products (infographics, info sheets etc) and various media resources based on key messages and concerns in the context of Sudan.
10. Oversee the design and preparation of appropriate information campaigns for a variety of target groups, including within the Mission and to external sources, IOM Missions, Headquarters, donors, United Nations agencies, government counterparts and other interested stakeholders.
11. Prepare detailed budget projections and timelines for executing each element of the IOM Sudan Strategy.
12. Identify and organize outreach activities and assist the Chief of Mission in carrying out initiatives to promote IOM’s image and to increase the awareness of IOM activities in the country.
13. Participate in mission key events and workshops and undertake field monitoring visits to keep abreast of IOM’s programmatical context and to engage partners and stakeholders in a way that will advance IOM’s agenda in Sudan.
14. Participate in joint UN programmatic coordination meetings (the Common Country Assessment (CCA), Integrated strategy framework (ISF), Programme Criticality and UN Migration Network) in coordination with programme managers and the Chief of Mission.
15. Provide and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, partner agencies, implementing partners, etc.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, Business Administration, International Relations, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in coordinating with managing various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Field experience in the Migration or Development fields;
• Experience in Project design and government and donor liaison.

Skills

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,
• And Knowledge of UN and bilateral donor programming.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.