Programme Officer (Immigration and Border Management (IBM)) (P2) Lilongwe, Malawi

Position Title: Programme Officer (Immigration and Border Management (IBM))

Duty Station: Lilongwe, Malawi

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 January 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM Malawi is implementing two World Bank funded projects aimed at strengthening Immigration and Border Management (IBM) systems for the Department of Immigration in Malawi. The projects will support the design and roll out of two interventions (1) an e – border pass system targeting border communities who frequently travel between Malawi and Mozambique; and (2) design and roll out of the Migration Information and Data Analysis System (MIDAS) in targeted border posts in Malawi. The objective of the interventions is to strengthen the national capacity to manage borders in a secure and open manner, facilitating ease of mobility of people and ultimately contribute to regional economic integration and cross border trade. The two interventions will also support the Department of Immigration’s capacity to generate accurate and up to date data for decision making.

Under the direct supervision of the Chief of Mission (CoM), the Programme Officer (IBM) will be responsible and accountable for supervising and coordinating the daily implementation of activities under e-border pass and MIDAS IBM projects in Malawi. Travel to different locations in Malawi will be required to monitor implementation.

Core Functions / Responsibilities:

1. Coordinate and supervise the implementation of IOM Malawi e-border pass and MIDAS projects, including monitoring, evaluation and reporting. Contribute to the development of project activities.
2. Monitor project progress against the programme objectives, project deliverables, and project benchmarks, and draft narrative and financial reports in accordance with donor’s requirements, IOM regulations, and established procedures.
3. Monitor project budgets, expenditures and burn rates, as well as overall project cycles.
4. Maintain effective working relationships and collaboration with key project stakeholders and beneficiaries including the World Bank, Programme Implementation Unit (PIU), relevant Government of Malawi entities, Mozambique stakeholders, NGOs and Civil Society Organizations (CSO)s, migrants and communities.
5. Assist the Chief of Mission with representation functions with external partners, including Government, UN, NGOs, CSOs, and other project implementation-related providers and partners as appropriate.
6. Facilitate timely recruitment processes for international/national contractors, consultants and/or experts required for the implementation of the projects, in accordance with IOM’s procedures and regulations.
7. Conduct research and analyze programme orientation and strategy, drawing on available literature and context analysis embedded in the programme; document constraints and obstacles to the implementation of projects assigned, and propose solutions.
8. Participate in capacity building, training and institutional systems strengthening on IBM and MIDAS to facilitate smooth and sustainable handover of the system to the Government of Malawi.
9. Contribute to resource mobilization efforts by drafting concept notes, project proposals, communication and visibility materials.
10. Undertake duty travels within Malawi and abroad related to project implementation, as required.
11. Supervise and help train staff assigned to the projects/programme.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Law, International Studies, Security Studies, Immigration and Border Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project coordination and implementation, as well as report writing;
• Experience in implementing IBM projects and programmes, delivering IBM-related training/workshops to Government officials desirable;
• Experience in project administration and budget monitoring;
• Experience and knowledge in immigration, border management or a related field; and,
• Experience in maintaining partnerships with Government authorities, other national/international institutions, and donor agencies and civil society organizations.

Skills

• Effectively interfaces with government officials of appropriate level on matters related to substantive migration (Immigration and Border Management) issues and the work of IOM;
• Knowledge of, and ability to perform a variety of conceptual analyses in the field of the project;
• Ability to work in a multicultural environment and supervise staff;
• Problem solving capability;
• Ability to prepare high quality and technically sound reports;
• Excellent command of office software, such as MS Office, spreadsheets, databases;
• Good knowledge of capacity building techniques; and,
• Excellent organization skills; analytical and creative thinking.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.