Programme Manager

MENTARI- Programme Manager

Background

MENTARI (Menuju Transisi Energi Rendah Karbon) is an ambitious programme that formally started on 6th January 2020. The programme aims to support Indonesia’s energy transition and uptake of low carbon energy. Led by the British Embassy Jakarta, MENTARI is implemented by Palladium International Indonesia in consortium with Castlerock Consulting and Hivos. By working closely with the Government of Indonesia and other stakeholders to improve the enabling environment and drive investment, MENTARI will demonstrate the possibilities of low carbon energy for Indonesia’s economic development, job creation and social inclusion, while helping to mitigate climate and environmental impacts.

Job Description

MENTARI is seeking to engage an individual in the role of Programme Manager who will support the overall implementation, day-to-day operations, and financial management of MENTARI. Position based in Jakarta.

Duties:

Leading the programme management function of MENTARI. The specific purpose of the position is to lead the management and implementation of effective and efficient operational and compliance activities to deliver the project in accordance with contractual obligations, company policies, group standard operating procedures (SOPs) and guidelines and client rules and regulations. The position periodically leads and contributes to the development of policies, processes and procedures that align with best practices in project management.

Primary responsibilities

1. Accountable for the overall management of project operations, including, logistics, procurement, human resources, financial management, assets and security;
   2 . Oversee sound and effective systems for project administration and operations, including subcontracts, consultant contracts, procurement and compliance and Value for Money (centrally and overseas);
   Works closely with the team and Palladium to identify and manage ongoing risks and operational issues across the programme.
2. Support and accountable for the development of the Annual Workplan and monitor overall progress activities
3. Responsible for Value for Money assessment, together with the MREL manager, and reporting on an annual basis.
4. Setup, manage, and update the Programme’s Management Manual regularly.

Operations Management

1. Lead on the implementation and maintenance of project specific components of the project operations manual.
2. Lead on periodic review on operational processes, compliance checks on processes and internal controls.
3. Human reso urce management:
   a. As part of the Operations team, ensure recruitment for MENTARI roles (staff, consultants, subcontractors) in line with Palladium’s best practise.
   b. Oversee contracting process for consultants/ subcontractors.
   c. Responsible for operational onboarding and offboarding of new staff and consultants through establishing and rolling out efficient and scalable processes and guidelines.
4. Management of the process and allocation of related work within the Operations team
5. Lead on training of project staff on company policies, standard operating procedures, guidelines and client rules and regulations (covering risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, audit support and all other operations matters).
6. Support in monitoring and ensuring the Companies compliance requirements are maintained.
7. Support the development and presentation of internal and external rep orting (for example: quarterly internal project reviews, annual reviews, and client deliverables) and ensure these outputs are fit for purpose.
8. Support in managing and maintaining various Palladium’s systems and support of the roll out of new systems when appropriate.
9. Establish efficient working relationship with various Palladium overseas offices and/or outsourced local employment/ contracting service providers.
10. Ensure effective travel management and security management system in MENTARI; and
11. Assist with ad-hoc project management tasks as required.

Client Management

1. Responsible for management and changes to contracts with consortium partners and client, including performance, service credits and compliance.
2. Responsible to keep track of any contractual changes and deliver a Contract Amendment to the Head Contract with the Client.
3. Lead any Ris k and/or Security issues and escalate accordingly to the management and Client.
4. Representation of MENTARI in events including those that relate to our administrative obligations to the government of Indonesia as part of our cooperation agreement.

Financial Management

1. Responsible in budget management and quality assuring financial reports prepared by our finance and operations officer including Client forecasting, internal forecasting, advance payment request, invoice etc)
2. Support the team in implementing Palladium’s procurement best practises to ensure VFM for the project (including central and local procurement);
3. Lead on (or support) due diligence and contracting for the project.
4. Responsible for external audits and ensure accurate record retention with subcontractors and other stakeholders when required.

Team Management

1. Programme manager will be acting as a line manager for MENTARI operational staff (including finance and operations officer, travel and administration officer, procurement and contracting officer etc).
2. Ensure the wider MENTARI team is aware of the MENTARI operational policies and procedures through establishing focal points for various operational matters.

Consortium Management

1. Responsible for managing contractual arrangements and changes for each consortium partner.
2. Coordinate financial updates and submission from each consortium partner; and
3. Responsible to ensure partners are following the agreed SOPs and the Client’s regulation.

Qualifications and Experience:

The Programme Manager is required to possess the following qualifications a nd experience:

Qualifications:

1. Fluent in English and Bahasa Indonesia, both for oral communications and writing is a must.
2. Experience in leading procurement, contracting, budgeting and compliance requirements for development projects. Experience with FCDO will be an asset.
3. Strong knowledge and practical experience in project management methodologies and techniques.
4. Experience in complex contract management, consortium management and risk management is an advantage.
5. Knowledge of the energy sector in Indonesia is an advantage.
6. Very strong financial acumen and the ability to interpret and analyse financial reports.
7. Sound problem solving and decision-making skills.
8. Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff; and Ability to work independently and as part of a team. Excellent verbal and written communication s kills and the ability to communicate with a wide range of stakeholders from diverse background,

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.