Programme Management Support Specialist (Public Information Officer)

Background Information – PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information – Job-specific

The Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the national demining authorities in coordinating Mine Action activities in South Sudan.

The program has been coordinating and providing quality assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, emergency mitigation measures for improperly stored small arms and ammunition (SAA) (as required), Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, entry point control using Explosive Detection Dogs (EDD) and data management.

Functional Responsibilities

Under the direct supervision of the UNOPS Senior Programme Officer (SPO) and Head of Project Unit (HPU) the Programme Management Support Specialist (Public Information Officer) will carry out the following functions:

• Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required.

• Prepare Programme Quarterly and Annual reports.

• Prepare donor reports and funding proposals, including ad-hoc reports as required.

• Prepare periodic substantive reports for implementing partners against donor contributions, projects and activities.

• Manage promotion of mine action on public information platforms (media, written, video, social media).

• Organize conferences, symposiums and social events, issuing publications and preparing media materials.

• Create, design and facilitate procurement processes for UNMAS South Sudan’s visibility.

• Provide technical support to strengthen UNMAS South Sudan’s communication strategy.

• Coordinate and liaise with Public Information focal points at UNMAS HQ, UN partner organizations, UN Communication Group (UNCG), and other relevant departments/stakeholders.

• Ensure quality of media products published by relevant stakeholders.

• Lead the support of UNMAS South Sudan’s sub-offices through quality assurance in media products created internally and externally.

• Oversee logistical and substantive support for visits of donors and other delegations.

• Assist the HPU during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in-country.

• Liaise with UN partner agencies and donors in mine action and stay abreast of potential funding and projects.

• Attend inter-agency meetings and assist on any programme issues.

• Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies.

• Ensure that all Public Information work is undertaken in direct alignment with the Chief of Mine Action Programme’s strategic guidance and vision.

• Maintain documentation of decisions and actions taken on programme issues.

• Actively engage in public information initiatives and maintain close working relationships with UN partner agencies, donors, international and national counterparts on public information activities.

• Any other duties as requested and tasked by the Senior Programme Officer/Head of Project Unit.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!

Education

• Advanced University Degree (Master Degree or equivalent) with a minimum of 5 years of relevant experience OR

• First level University degree (Bachelor Degree or equivalent) with a minimum of 7 years of relevant experience is required.

Experience

• Relevant experience is defined as experience in communications, public relations, press, media production or related fields.

• International experience is desired.

• Experience in project management is desired.

• Experience in humanitarian affairs is desired.

• Experience in donor reporting and preparing project proposals is desired.

Language

• Fluency in English (speaking, writing and reading) is required.

• Knowledge of any other UN official languages is an asset.