Programme Management Senior Officer

Functional Responsibilities

Detailed duties and responsibilities:

Grant Making

• Assist in needs and resource assessments
• Assist in the evaluation of proposals received and the selection of Implementing Partners
• Lead in grant negotiations with implementing partners
• Coordinate with other funding sources to avoid duplication and overlapping
• Coordinate with grant team for finalizing grants making process and documentation in line with standard compliance procedures of UNOPS
• Track budget expenditures and payments according to grant support agreement (GSA) to ensure no interruption of fund flow
• Supervise and guide the Programme Management Associate for tracking the grant making process.
• Take proactive management actions related to the entire process and provide inputs to Programme Manager and SMT for decision making as necessary

Grant Management

• Manage assigned grants of implementing partners through budget revisions, report clearances, regular meetings and monitoring visits
• Work closely with regional programme teams to ensure complementarity, consistency and efficiency across grants and programmes, mainly those implemented in the same geographical areas.
• Collaborate with the M&E Team to ensure the grants are implemented in line with agreed log frames, national strategies and Access to Health Fund’s priorities
• Work together with Grant Team to ensure timely disbursement to implementing partners and in following up project audit recommendations
• Coordinate with Grant Team and Gender and Protection from Sexual Exploitation and Abuse (PSEA) Unit for tracking asset management of IPs, prevention of fraud, overall important cross cutting issues such as Protection from Sexual Exploitation and Abuse, fraud.
• Coordinate with Finance team tracking expenditures, cash forecasting, and seek advice for foreseeable audit issues when reviewing financial reports
• Work together with Procurement Team to ensure partners have timely and adequate supplies for implementation
• Maintain a clear understanding of grant outcomes, in particular as they relate to the strengthening of health systems and the improved health situation of vulnerable populations in conflict affected areas. Regularly communicate on these outcomes with partners and stakeholders
• Work with the M&E team and regional programme teams for the performance review, thematic review, mid term and annual review as relevant for the programme context.
• Contribute the report preparation of annual report and progress report in respective regional and thematic areas.
• Actively track and manage risks at grant level, seeking and implementing effective mitigation strategies

Portfolio Improvement

• Work closely with team members to promote an efficient portfolio which delivers integrated health services to vulnerable population in conflict affected areas of Myanmar
• Work closely with Health for All (HFA) Team to ensure grants contribute to the cross cutting areas’ standards such as community feedback mechanism, conflict sensitivity and gender mainstreaming
• Work in close collaboration with Health Team/Programme Team: share information, seek their advice and give due consideration to advice received to move the portfolio forward in a way that is both managerially and technically sound
• Collaborate with the Procurement Unit helping ensure supplies and equipment are procured aligned with the overall procurement plan and procured items are distributed to respective destinations against the project timelines.
• Identify and suggest ways to expand integrated health services to vulnerable population in conflict affected areas
• Propose any initiative that may be necessary to adjust grants and portfolios and ensure they are in compliance with the Fund’s policy and strategies
• Provide teams with technical inputs as necessary for improving quality of the interventions defined under respective thematic areas the Fund is supporting
• Provide teams with technical inputs to ensure grants contribute to the strengthening of ethnic health systems in line with the Fund’s policy and strategies

Knowledge Management

• Report any issues impacting the Fund’s interventions in Myanmar
• Assist in promoting information sharing on all aspects related to public health in Myanmar
• Closely work with Communication Team for external and internal communication of health related information on the Access to Health Fund
• Stay in close contact with the partners to understand the state and local level context and share information with the Program Manager and/or SMT on developments that may impact grant performance

Partnership and coordination

• Participate in national and regional level coordination meetings to improve Fund representation
• Explore new potential partners to improve access for the quality health care and provide inputs for making appropriate and effective Fund investments
• Coordinate with other fund managers such as GF-PRs and bilateral funding for new programme development or rescoping of existing programmes, revision of geographic coverage
• Assist Programme Manager for the overall management of regional portfolio of the fund, and support engagement with new partners especially for new EHOs and CSOs
• Actively seek opportunities to improve programme effectiveness and equity through employing localization strategies, including risk sharing, self-driven organizational capacity development, results-based financing, etc

Perform any other duty as may be requested by the supervisor

Education/Experience/Language requirements

Education

• A Master’s degree in a relevant discipline ( preferably in public health, international development, public administration or Information Technology )
• A Bachelor’s degree in a relevant discipline with two additional years of public health work experiences

Work Experience

• At least 2 years of relevant experience in the management of health or data analysis or development programs is required
• Demonstrated ability to work with minimal supervision in a complex environment is required
• Good writing and analytical skills are required
• Experience in working for immunization programmes and vaccine preventable diseases & epidemic prone diseases surveillance is desirable
• Experience in public health is preferred
• Experience with G Suite is desirable

Languages

Fluency in English and Myanmar is required.