Programme Management Office Specialist

Functional Responsibilities

Fund/Programme Operations advisory

• Provide quality control for management products (project documents, reports, etc.)
• Provide quality assurance and advice on programme event and travel logistics
• Provide certification/review of cash advances as part of the oversight
• Participate in audits, investigations and donor verifications from inception until completion of the assessments.
• Coordinates procurement planning, quality assures TORs and looks for efficiencies between funds/programmes
• Coordinates HR planning, quality assures TORs and looks for efficiencies between funds/programmes
• Ensure timely operational closure compliance including appropriate disposal of project assets

PMO operations

• Provide oversight and compliance checks with regards to travel management processes
• Prepare Terms of Reference (ToR) for required inputs in the Programme Management Office (individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.), with expert and/or client support as required.
• Provide management and oversight of the planning and timely implementation of logistics related to PMO activities (e.g. organisation of meetings/workshops/events, green events) as requested.
• Conduct skills mapping, gap identification, retainer pool replenishment and engagement management for PMO/CFM retainers.
• Ensure completion of maturity improvement activities under RBPA/P3M3 workplan related to operations such as resource management, management control and financial management perspectives
• Contribute to drafting of management approaches on resource management, management control and financial management perspectives and, asset management and information management threads.
• Ensure all PMO operations including recruitment, procurement, travel and event management needs are run effectively and
• Mentor and guide the PMO operations advisory staff for satisfactory client-oriented services.

Process improvement and knowledge building

• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Contribute to expertise in tools and techniques.
• Continuously identify learning needs, develop materials, and contribute to various knowledge-building initiatives within Programme Management Office.
• Actively contributes to the organization and conducting of training for the operations/projects personnel.
• Formulate training plans for the Programme Management Office based on the available training opportunities for staff development.
• Assist in the development and/or review of internal policies to ensure compliance with the UNOPS legislative framework, including but not limited to engagement acceptance, procurement, third-party engagements, human resources, project management, and travel administration.
• Liaises with MMCO on operational matters and participates actively in the different practice groups (Gender, HSSE, etc.) in order to be updated.
• Ensure application of MMCO archiving and information management practices.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Education/Experience/Language requirements

Education

• Master’s Degree in Project Management, Business or Public Administration, International Relations, Social Science, Development Studies, or other related fields is required.
• Bachelor’s Degree in combination with 2 additional years of qualifying relevant experience may be accepted in lieu of an advanced university degree.

Experience

• At least 5 years’ of professional-level experience in project management operations support/ administrative management is required.
• At least 2 years of operations advisory experience is required.
• Knowledge or certification of PRINCE2 or other Project Management certifications will be an asset.
• Experience and demonstrated knowledge of UN rules and procedures in finance and procurement are highly desirable.
• Experience in UN common system agencies in the fields of administrative services or in other related fields is highly desirable.
• Experience with G Suite is desirable.
• Working knowledge of ERP and using financial management electronic systems is desired.

Language

• Full knowledge of English and Myanmar language is essential.