Programme Management Office Specialist (Grants and Contracts – Due Diligence Assessment)

Functional Responsibilities

Summary of key results:

2.1. Grants Management

2.2 Knowledge management and innovation

2.1 Grants Management

• Conduct Due Diligence for new Implementing Partners, follow-up Due Diligence Assessments with existing Implementing Partners in coordination with different subject matter experts.
• Ensure due diligence assessment is completed on time and to required quality as per UNOPS policies
• Take lead role in Fraud and Embezzlement case coordination including logging, preparing memo for donors, checking quarterly reports, following up on recovery and documenting all cases.
• Ensure compliance with sanctions list for all grants/Implementing Partners and maintain track & screening log for all Implementing Partners and sub-partners,
• Ensure verifications of Implementing Partners on OHCHR Fact Finding Missions and other sanctions list including downstream partners
• Take lead role in Risk Mapping – New and existing Implementing Partners and Sub-patners and maintain mapping log
• Follow up with IPs on action plan against DDA to track progress and completion.
• Proactively identify risk mitigation measures as part of downstream risk management.
• Ensure all UNOPS corporate due diligence measures are implemented as part of ffctive grants management.
• Act as primary focal point for any risk assessment software/database UNOPS Myanmar may subscribe to.
• Keep improving existing Due Diligence Assessment questionnaire and other tool kit for all funds
• Provide support to Implementing Partners in strengthening documentation and processes in the identified areas of improvement through Due Diligence Assessment
• Provide assistance to grant focals & grantees on timely completion of Due Diligence Assessments follow-up actions by the Implementation Partners
• Organize orientation for Fund Management Offices and Implementing Partners on existing and New Due Diligence Assessment documentation and processes.
• Take lead in training personnel and IPs on standards of conduct, fraud prevention etc in coordination with relevant stakeholders.
• Provide quality assurance on grants and contracts management cycle as assigned by the supervisor.

2.2 Knowledge Management and innovation

• Keep abreast of and incorporate latest/best practices, approaches and technology to strengthen the Due Diligence Assessment processes, approach and lesson learned.
• Keep Due Diligence Assessment questionnaire updated regularly to meet the organization’s need in the continuously changing operational context and associated risks.
• Maintain close coordination with relevant forums and offices having similar Due Diligence Assessments compliance initiatives for strengthening the management of grants across MMCO and other UNOPS offices
• Provide assistance to other UNOPS offices as focal for MMCO fund lead on grants Due Diligence Assessments and compliance as and when required.

Education/Experience/Language requirements

Education

• A Master’s degree in Accounting, Financial Management, Treasury Management, Business Management, Business Administration or related field is required.
• A Bachelor’s Degree in combination with 2 additional years of experience relevant to above duties and responsibilities may be accepted in lieu of the Master’s Degree.
• Certification in PRINCE2 or PMP is preferred.
• Certified Public Accountant or equivalent professional qualification is an asset.

Work Experience

• A minimum of 5 years of progressively responsible experience in compliance, fraud prevention, law, or project management/related area in a private or public organization is required.
• Experience in fund/contract or/ and grant management operations is a distinct advantage.
• Experience in building and leading successful teams is an advantage.
• Good understanding of UNOPS financial rules and regulations is an advantage.
• Experience with Google workspace is an asset.
• Working knowledge of ERP and using financial management electronic systems is desired.

Languages

• Full knowledge of English and Myanmar language is essential.