Programme Management – Associate (Grants Monitoring and Reporting)

Functional Responsibilities

Under direct supervision of the UNOPS Programme Management Officer (Grants) and with guidance from the GoJUST Senior Expert for Access to Justice, the Programme Management – Associate will be performing the following core functions and specific tasks:

1. Provide assistance to the Technical Assistance Team Senior Adviser in the grant cycle activities implementation

• Assist in administrative functions related to call for proposals for each and every round
• Assist in the data gathering of information requirements that maybe needed to prepare for the concept notes
• Support the Senior Adviser in the administrative and logistics requirement aspects in the review of the proposals

2. Assist the Technical Assistance Team Senior Adviser in providing training/ capacity building, monitoring and reporting of the results of the Grant Facility

• Assist the Senior Adviser on the preparation and conduct of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as a common activity of the set of grantees.
• Provide support in the conduct of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees or on-site visit
• Assist the review of the the progress of accomplishment of the grantees and and support in the tracking of milestones/deliverables
• Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, in order to overcome difficulties, possible mentoring or coaching sessions for laggard grantees;
• Support in the assessment of the progress of the grant implementation on an annual basis and reviewing the lessons from year one;
• Support in the setup of grant monitoring dashboard, through provision of status of implementation of grantee milestones

3. Assist in the operational, logistics, and procurement in the implementation of GOJUST related activities for the assigned Key Result Area/s:

• Collaborate within the UNOPS and Technical project team members on operational requirements for implementation of activities in close coordination of vendors (if necessary)
• Assist in the administrative, logistical, and procurement activities before, during, and after each of the GOJUST II supported activities
• Assist the Senior Key Experts and Non-Key Experts from the GoJUST Technical Assistance Team in the events coordination and implementation
• Check to ensure the completion of the documentary requirements for implementation of GoJUST 2 assisted project activities;
• Assist and coordinate with the Senior Key Expert for Key Result1 of BC-TAT on operational requirements for implementation of project

Education:

• Completion of secondary/high school is required.
• University Degree (Bachelor or Masters) in Law, Development Studies, Commerce, Accounting, Business Management, Political Science, Public Administration or other related fields would be an asset and may substitute some of the required years of experience.

Experience:

• At least 6 years experience (or less depending on academic credentials) in program/project technical grants monitoring and reporting involving CSOs as grantees is required.
• Field experience or exposure in Public Interest Law and Human Rights is an asset.
• Relevant professional experience in the field of Community Development, Paralegal (Paralegal training, grassroots legal education, community advocacy, referral systems to proper government agencies, direct legal services to the poor and similar activities) are an advantage
• Strong background and knowledge of legal programs for developmental legal assistance specifically in civil societies organizations and Law Educations sectors is desirable.
• Experience in workshop/seminar/events facilitation, management and facilitation is an asset;
• Experience in networking with development partners, justice sector agencies, local government units and national agencies (regional or local offices) in the Philippines is an advantage
• Some experience in UN system organizations is desirable;
• Computer Literacy in google documents, sheets and presentations or similar platforms are desired.

Language:

• Fluency in both written and spoken English is desirable
• Fluency in Tagalog/Filipino Language is desirable
• Knowledge of other Philippine Regional dialects is desirable.