Programme Funding Manager

Location

Field based position in Kinshasa with frequent travel to Goma, Democratic Republic of Congo.

Starting Date & Initial Contract Details

August 2022, Full time, 7 months.

Role Overview

Delegate responsibility for researching new funding sources, preparing specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination.

Project Overview

Emergency health projects targeting displaced, war affected and vulnerable populations in Eastern Congo. WASH interventions in health centres and as part of a health emergency response. Opening humanitarian access to remote areas to facilitate referrals, programme operations and access to market.

Key Activity Areas

Donor Relations Management

• Support the Country Director in maintaining donor relationship management with all donors.
• Administer the drafting and presentation of all new concept notes, proposals, and associated budgets, in collaboration with the relevant senior field managers and GSO staff.
• Maintain current analysis of institutional donor humanitarian policy and practice, trends and funding opportunities as well as general context based on all discussions at Kinshasa level.
• Coordinate with partners to agree content of new funding proposals, and ensuring partners are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.

Humanitarian Coordination

• Participate to all forums of coordination where general/ technical information is shared; Humanitarian Advisory Group (HAG, weekly), UNOCHA coordination meeting (monthly), CD meeting (monthly) – in coordination with the CD that will attend CD meetings in Goma, Humanitarian Country Team (HCT, monthly), Pooled Fund board (ad-hoc meetings), National Clusters (Health, Nutrition, WASH).
• Other work groups as needed and relevant for instance: Humanitarian Response Plan, Retreat of the HCT, Workshops on humanitarian system in DRC, Nexus humanitarian – development, Workshop on management of security in Kinshasa, National strategy of response against cholera, etc.
• Bilateral meetings (with other INGOs’ CDs).

Official representation

• Oversee work of LO in dealings with the national government in keeping tabs on the renewal of documents; deliverance of work visas, official paperwork from the ministries, etc.
• Maintain official contacts with the different embassies where Medair staff is registered.

Communication

• Ensuring that best practice is communicated, followed and shared in all aspects of grants management.
• Network and maintain good relations with the in-country representatives of relevant stakeholders.
• Link up with Reginal Communication Manager to determine the right material to produce.

Programme and Quality Management

• Work with the CD, DCD, and GSO staff to develop and implement a relevant and sustainable country strategy that is in line with the main priorities of national documents.
• Regular field trips to locations where Medair is active (N. Kivu & Ituri) or to new locations.
• Regularly assess and provide feedback and recommendations on the quality of the programmes.
• Participate to monitoring and evaluation of programme activities and outputs, implementing corrective actions based on important points of discussion at national level.

Grant Management

• Prepare institutional donor proposals and report enabling donor requirements and deadlines are met.
• To maintain an overview of the country programme’s relationships with, and funding from Medair’s key institutional donors especially the Swiss Development Cooperation, Swiss Solidarity, Bureau for Humanitarian Assistance (BHA), DFID (UKAid), the European Commission Humanitarian Office.
• Liaising with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate the preparation of timely narrative and financial reports for donors.
• Delegated by CD to, manage the process of writing and submitting donor and other required reports.

Quality Management

• Responsible for project implementation to meet institutional donor requirements and in accordance with Medair, donor, country and international standards. Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
• Strong working knowledge of English (spoken and written). Ability to speak, or to learn, local language. ## Experience
• 1-year post-qualification experience in a complex humanitarian emergency.
• International work experience, preferably with a relief and rehabilitation NGO.
• Advanced planning, assessment and analytical skills. Good negotiation and networking skills.
• Numerate and able to understand and work with project budgets, financial reports and financial management systems. Proven and successful report and proposal writing skills.