Programme Development & Grants Coordinator

Job Title: Programme Development & Grants Coordinator

Function: Programme support

Job Group: Programmes

Duty Station: Erbil, Iraq with frequent travel to Federal Iraq

Administrative Line Manager: Programme Development Manager

Technical Line Manager: NA

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath through the implementation of unarmed civilian protection programming. NP implements programming through the deployment of civilian protection teams to the field and is continuing to scale up to meet the growing needs in the communities we serve. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection, and inter-communal violence reduction.

JOB PURPOSE

The Programme Development & Grants Coordinator works with the country management team to manage grants, ensure compliance with donor regulations, write proposals, and support with M&E and Reporting.

KEY OBJECTIVES/RESPONSIBILITIES

Commitment to NP Principles

• Demonstrate a commitment to NP’s mandate and principles
• Maintain a positive image of the organization full time while in the field
• All NP employees are expected to work in accordance with the organization’s guiding principles:
• Nonviolence
• Non-partisanship
• The primacy of local actors
• Civilian-to-civilian action

These principles and beliefs shall guide our actions and relationships in protecting civilians in violent conflicts through unarmed strategies

Programme Development & Fundraising

• Support the Iraq country team in defining program development strategy, preparing proposals for donors, and negotiating contracts.
• Work with the country management team to establish and maintain positive relationships with donors and potential donors including acting as the focal point for donor relations
• Lead the development of proposals, log frames, and budget narratives. This includes soliciting ideas from field teams and program staff, contributing creative ideas, coordinating with the programme management team, and packaging proposals to meet the specific needs of different donors
• Pursue funding opportunities other than direct grants from donors, e.g. as a subgrantee or consortium member.
• Support in budget development for new proposals ensuring that all project costs are included in budgets

Grants Management & Reporting

• Compile and analyze data from field activity reports to align with grant deliverables
• Support the monitoring of project outputs, track progress towards indicators and measure the impact of projects
• Lead grant inception process, interim grant management meetings including BVAs, and grant close-out process with programs, operations and finance teams.
• Lead in drafting narrative donor reports and coordinate with finance department to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports.
• Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects
• Ensures consistency of means of verification (MoV) of all programme activities across all field sites. This may include conducting workshops for field staff and technical support on monitoring, evaluation and reporting.

Other

• Travel to field sites in order to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors.
• Support programmatic input into relevant advocacy efforts, whether in-country or at a global level

PERSON SPECIFICATION

Education, Knowledge, and Experience

• At least three (3) to five (5) years of grants management experience with a variety of bilateral donors
• Relevant university degree in social sciences, international development or related area of studies
• Experience managing various grants / Proven experience in grant management, including proposal development for institutional donors
• Experience in institutional donor compliance and familiarity with basic rules and regulations.
• Track record of developing successful proposal packages, including narrative, log frames and budgets.
• Significant experience developing narrative donor reports under minimal supervision
• Experience tracking donor trends and opportunities.
• Experience developing, implementing and utilizing M&E tools.
• Experience negotiating contracts with donors and managing grants.

Context-specific

• Experience implementing programmes in the field, ideally in humanitarian emergencies
• Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding
• Knowledge of context in Iraq and the Middle East

QUALIFICATIONS AND COMPETENCIES

Skills

Independent Judgment/Analytical:

• Ability to solve problems, analyse data and prioritise a high workload with a flexible approach to changing environments.
• Ability to work and meet strict deadlines
• Ability to manage information with discretion
• Attention to detail
• Ability to be creative and innovative in generating new ideas and undertaking research
• Enthusiasm to learn and apply new skills
• Ability to work under pressure and under difficult conditions…….

Interpersonal:

• Ability to work effectively and diplomatically in a multi-cultural environment
• Ability to be a collaborative team player, willing to proactively help colleagues

Languages:

• Fluency in written and spoken English
• Arabic written and oral communication skills are an asset
• Information management oriented