Programme Development and Support Officer

Position Title: Programme Development and Support Officer

Duty Station: Tbilisi, Georgia

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 May 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Uzbekistan; Vanuatu Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the International Organization for Migration’s (IOM) Chief of Mission (CoM) in Georgia, and in close cooperation with Project Managers, implementation Team, technical Focal Points and other Units of the Country Office (CO), as well as the relevant units in Regional Office (RO) for Eastern and South Eastern Europe and Central Asia in Vienna and IOM Headquarters (HQ), the Programme Development and Support Officer will be responsible and accountable for design and development of programmes and projects of IOM Georgia CO and liaison with UNCT and coordination of CO’s input into UN frameworks, supporting the implementation, oversight and coordination of CO’s programmes and projects, and contributing to strategic planning and positioning, through project development, research, reporting, fundraising and donor liaison functions.

Core Functions / Responsibilities:

1. Act as Focal Point for the design and development of new programme in close coordination with the CoM, Programme Managers, relevant RO, HQ units, governmental authorities, UN agencies, international and regional institutions, as well as partner organizations in the public and private sectors in line with the CO’s strategic and operational priorities and needs, and in line with donors’ interests and requirements.
2. Develop policy and provide strategic recommendations and operational approaches according to the IOM Georgia Country Strategy, prevailing humanitarian and migration situation and needs, government and donors’ interest and priorities, and in line with the IOM’s global and regional strategies.
3. Compile and analyse migration-related issues and trends in Georgia, design and oversee needs assessments and situation assessments across thematic areas.
4. Consolidate, analyse, and assess data on programme implementation and indicators, advise and coordinate with COM and Programme Managers for the preparation of regular progress reports to be submitted to donors, partners, RO and HQ.
5. Support fundraising efforts by establishing and maintaining regular contact with donors, including organizing and participating meetings and field visits, contributing to the development, review and distribution of project funding submissions/proposals and appeals, advising on donor policies and priorities, and ensuring the preparation of talking points and documentation in preparation of meetings.
6. Coordinate and follow up with relevant units in the CO and RO Vienna on review, approval for submission and endorsement of concept notes and project proposals, donor reports, and any other relevant documents, in line with internal requirements and procedures, including PRIMA.
7. Support the Resource Management Unit of CO with coordinating the administrative and budgetary aspects of new projects, including assisting with activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures.
8. Support the CO and ensure the monitoring of the progress in all aspects of coordination with the United Nations Country Team (UNCT) and United Nations (UN) Agencies, Non-Governmental Organizations (NGO), and other stakeholders; consolidate IOM Georgia CO’s engagement in and input into joint UN frameworks (e.g. Common Country Assessment (CCA), United Nations Sustainable Development Cooperation Framework (UNSDCF), Working Groups (WGs)) and efforts, including the development and coordination of joint programmes.
9. Coordinate with the CO’s Monitoring and Evaluation (M&E) Officer to ensure M&E plans, tools and frameworks are considered and integrated into projects proposals and monitor compliance with donor regulations and agreed workplan throughout the implementation.
10. Keep accurate and pertinent records of correspondence with donors and other counterparts, project development and reporting files and administration information, including in PRIMA FOR ALL.
11. Substantively contribute to the development of project specific Communication & Visibility Plans and production of visibility/communications materials in close coordination with the CO’s Media and Communication’s Officer, COM, and Project Managers.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Migration Studies, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in the field of migration issues both at policy and programme level.
• Experience in programme formulation, implementation, and monitoring and evaluation (M&E) with demonstrated high level of expertise within the thematic areas relevant to project development.
• Proven experience in the development and drafting of strategic documents, reports, analytical products, programme documents.
• Experience in multi-stakeholder coordination.
• Experience in liaising with international humanitarian organizations, governmental, non-governmental institutions, and diplomatic authorities in a multi-cultural setting.

Skills

• Successful track record in project development and fundraising.
• Demonstrated knowledge of the IOM Project Handbook, and proven experience in using theIOM project information and management application, PRIMA FOR ALL.
• Demonstrated research and data analysis experience (qualitative and quantitative), including development of methodology for needs assessments and use of analytical software such as R, STATA, PowerBi or similar.
• Knowledge of regional issues and specifics is a distinct advantage.
• Excellent operational skills and effective coordination with internal and external stakeholders.
• Strong writing and information management skills.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming; and,
• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint as well as good knowledge of working with databases and online applications.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.