Programme Coordinator (Displacement Tracking Matrix)

Position Title : Programme Coordinator (Displacement Tracking Matrix)

Duty Station : Khartoum, Sudan

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 13 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM); and direct supervision of the Head of Programmes and in coordination with the Regional DTM Coordinator in Regional Office (RO) Cairo, the successful candidate will lead functions on the Displacement Tracking Matrix (DTM) Programme in Sudan including the implementation of DTM activities across Sudan, including the monitoring of population movements, registration of internally displaced persons (IDPs), assessment missions, tracking, site monitoring, and village assessments.

Core Functions / Responsibilities:

1. Manage the Displacement Tracking Matrix (DTM) Programme, including emergency related tracking and monitoring of internally displaced persons (IDPs) and returnees.
2. Set up DTM mechanisms, including flow monitoring, site assessments and other information gathering systems as defined within the DTM Methodological Framework. Develop/adapt population tracking methodologies and other assessments, dissemination and information tools to fit the context and meet the information needs. Design IM packages to support emergency coordination bodies as needed.
3. Provide timely analysis of available data and produce regular reports, guidelines, lessons learnt, and other information outputs of DTM results for dissemination to other office’s units, government counterparts and humanitarian partners.
4. Coordinate field data collection through field enumeration teams and the information management operations including through the database and the Geographical Information System (GIS) teams. Supervise the correlation of data collected to facilitate the mapping and analysis of displacement and return data for all the relevant programmes in the mission.
5. Lead the design and implementation of assessments and thematic surveys as per programme needs in coordination with the relevant internal and external entity, promote their dissemination and usage among humanitarian and governmental stakeholders.
6. Develop, coordinate, and deliver trainings on the methodology and operations for IOM staff, operational partners, NGOs, and government authorities.
7. Ensure the integration of cross cutting and mainstreaming issues including on disability inclusion, protection mainstreaming, accountability to the affected population (AAP), gender perspectives and attention to specific women/girl’s and children’s rights issues (vulnerable groups) within DTM activities.
8. Ensure the integration of IOM’s data protection principles and best practices on humanitarian data protection and ethical use of data across all Displacement Tracking Matrix (DTM) data management, sharing and dissemination activities. Bring issues of non-compliance to the attention of the supervisor.
9. Manage logistical and administrative arrangements for DTM implementation and reporting; ensure constant updates to work plans, expenditures, and budget allocations. Provide information and assist with arrangements required for the recruitment of project staff and service providers.
10. Develop and maintain operational partnerships with authorities, service providers, agencies, and NGO partners for the proper implementation of DTM activities at all levels. Support relationship-building/enhancement with UN agencies, clusters and inter-cluster bodies, international NGOs, and others for improving the quality and relevance of information analysis.
11. Participate in relevant meetings and undertake duty travel relating to project/programme assessment, liaison with counterparts, problem solving, negotiations with donors, fundraising and new project/programme ideas development.
12. Provide guidance and supervision to staff; monitor staff activities to ensure quality control and adherence to the methodology and the timeframe.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Social Sciences, Information Management or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project development, management, implementation, coordination, monitoring and evaluation;
• Experience in Information Management or Disaster Risk management;
• Experience in the development and implementation of population database a distinct advantage;
• Working experience in the region is an asset.
• Experience in the field of emergency response and humanitarian assistance and the implementation of early recovery activities;
• Experience at the international level with specialized international agencies (UN agencies, international organizations, and international specialized NGOs) and in complex humanitarian operations.

Skills

• Knowledge of UN, IOM, international organizations’ and NGOs mandates and programmes in the area of humanitarian assistance to IDPs and conflict affected populations.
• Solid computer skills, including proficiency in MS Office package (Excel, PowerPoint, Outlook);• Knowledge of graphic design using Adobe suite of tools; and,
• Expertise of data collection tools e.g. Kobo and ODK.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.