Programme Associate Humanitarian Aid, 100%

HEKS/EPER pursues the vision of a just world where the dignity of everyone is respected, peace reigns and the natural environment is conserved. In the framework of the 2030 Agenda, we work in the four thematic priority areas of “Climate justice”, “Right to land and food”, “Flight and migration”, and “Inclusion”. HEKS/EPER also provides humanitarian aid for people affected by natural disasters and armed conflicts. The goal is to induce change at the social, economic and political levels. HEKS/EPER helps improve the living conditions of people in Switzerland and around the world, claims their rights, and to this end, mobilizes and raises awareness on the part of society, policy-makers, business and churches.

To support the desk officer, we are looking from March 1, 2024 or by arrangement for a motivated and committed

Programme Associate Humanitarian Aid, 100%

Your main responsibilities:

Programme and Project Management Support

• You anticipate in the programme and project review in view of quality and compliance with the HEKS/EPER’s strategy and standards.
• You take the lead in the preparation of in-house administrative files required for the submission/ amendments/closure of projects according to the Project Approval Process

Finances / Logistic

• You support central players in managing payments (in e.g. MyCompany) and
• in reviewing of monthly financial and logistic reports

Fundraising and Acquisition

• Monitor and update the schedule of deadlines for documents for in-house support services and donor parties.

Human Ressource Support and Security

• Fully support the Desk Officer in building and fostering a strong team for operational excellence, innovation, learning and exchange
• handle the recruitment and deployment process from start to finish (e.g. job description, onboarding and training for the DRC, Ukraine, Moldova, Venezuela, Romania, Iraq, and Switzerland), including salary scales, letters of recommendation, redundancies, contract renewals and terminations in coordination with the HR department
• Member in crisis management teams for security and medical emergencies

Internal and external representation, networking and learning

• Ability and willingness to take on bridging assignments in our project partner countries

Interfaces

You work in direct hierarchical relationship with Desk officers in Zurich and/or Lausanne and in functional relationship:

• With the Program Managers
• With the Heads of Mission (and General- or Program Coordinators)
• With other in-house services: management, fundraising, IT, human resources, etc.

To be successful you bring:

• Professional experience of 5 years minimum in the Humanitarian Aid sector, including at least four years overseas. Experience on the hard-to-reach-areas will be an added value
• Excellent drafting skills in French and English. German and Spanish highly appreciated
• Good interpersonal skills, ability to work in open space as much as manage remote communication
• Rigor and reliability, outstanding sense of organization
• Natural strive for coordination
• Good management of priorities and pressure to meet often conflicting deadlines
• Good knowledge of Windows and Office tools (Word and Excel in particular)

What you can expect from us:

• An interesting and challenging position in a dynamic international context
• A dedicated and multi-disciplinary team
• An opportunity to make a difference in this world
• An interesting and challenging position with scope for design
• Starting date: 01/03/2023
• Duty station: at Headquarters in Switzerland (Lausannem Zurich) with field visits