Programme Associate, GS-6, Temporary Appointment

Vacancy No: CPH/VN/2022/038

Duty Station: Copenhagen, Denmark

Duration: Six months maternity leave cover with possibility of extension

Contract Type: Temporary Appointment

Closing date: 22 August 2022 Midnight CEST

Organizational Setting and Work Relationships

The Programme Associate would normally receive guidance from more senior programme staff in the operation/bureau/division. S/he may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties and Responsibilities

• Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
• Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
• Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
• Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
• Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
• Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
• Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
• Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
• Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
• Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
• Use UNHCR’s corporate tools
• Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
• Perform other duties as required

Minimum Qualifications

Years of Experience

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Relevant Job Experience

Essential

Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.).

Desirable

Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

Functional Skills

*IT-Computer Literacy

PG-Programme Management (project formulation, programme cycles and reporting standards)

PG-Results-Based Management

DM-Database Management

PG-Programme Analysis

PG-Assessments and Surveys

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Location and Conditions

The successful candidate will be located in Copenhagen, Denmark.

It is a full-time role starting from 8.30am to 5pm Monday to Friday (40 hours per week).

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.

This is a local position. In case of equally qualified candidates, the candidates with valid residence and working permit in Denmark or in the countries of European Union will be given priority.

Operational Context

UNHCR’s new Data Transformation Strategy envisages that by 2025, UNHCR is a trusted leader on data and information related to refugees and other affected populations, thereby enabling actions that protect, include and empower.

The Global Data Service (GDS) in Copenhagen supports the operationalization of this vision by providing support, guidance and advice on policies and technical support (including training), to field operations, to other units in UNHCR Headquarters as well as to external partners, on registration and identity management, on the collection, analysis and dissemination of operational data and statistics. The Service also develops and deploys tools to enable registration, case-management, assistance and data collection and management.

The successful candidate will be based in the UN City Copenhagen working in the Resource Management Unit (RMU) of the Global Data Service.

RMU supports core activities of the Global Data Service and provides comprehensive programmatic, finance, administrative and human resource management support to the Head of the Global Data Service and the Chiefs of respective sections under the GDS in multiple locations such as Copenhagen, Geneva, New York and Budapest.

The successful candidate will cover the entire resource management area, including providing technical assistance in budget management of allocated resources (Ops, ABOD and Staffing) with a specific focus on Programme (direct implementation and Implementing Partners). S/he will work closely with the other members of the RMU and liaises with the relevant Sections/Units within the Global Data Service for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation, if required. The position reports to the Resource Management Officer.