Programme Assistant, SB3, Tirana, Albania

The Position:

You will report to

How You Can Make a Difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

Programme Assistant supports timely and proper implementation of the development programme by providing logistical, administrative, secretarial and financial support. You will promote a client, quality and results-oriented approach and work in close collaboration with the Operations and Programme staff in the Country Office.

You Would Be Responsible For:

• Supporting timely and proper implementation of the development programme;
• Undertaking logistical, administrative, secretarial and financial arrangements for meetings, workshops, trainings and other program events organized by the Development Team;
• Supporting review of technical and financial reports for accuracy and consistency and supporting the financial monitoring of funds utilization. Supports preparation of statistical charts, tables and reports relevant to programme components.
• Preparing information and/or briefs, summaries and background documentation required by missions and special meetings; prepare powerpoint and other presentations, including computer generated visuals such as graphs;
• Is responsible for monitoring of Implementing Partners workplans and reporting of expenditures. The PA will assist the programme analyst in day-to-day related tasks with the partners.
• Assisting day-to-day communication with implementing partners;
• Making travel arrangements of the development team for missions;
• Supporting logistics arrangements of programme staff; such as Travel Authorization, ticket & accommodation booking;
• Raising requisitions in Quantum.
• In charge of supplier registration in the system.
• Conducting pre-payment review and compilation of PO and non-PO documents of programme related activities, travel and other services. Preparing payment requests and supporting documents for payments.
• Taking minutes as required; prepares reports and informal translations and may act as interpreter, if required;
• Maintaining an office e-filing system and assist in archiving, and maintain up-to-date electronic mailing lists;
• Performing any other duties, as may be required by the team.

Education:

Qualifications and Experience:

Completed Secondary Level Education required. First level university degree Social Sciences, Business or Public Administration, Economics, Political Sciences or other related field desirable.

Knowledge And Experience:

Minimum of five (5) years of relevant experience in administrative work or programme support functions.

• Proficiency in current Microsoft Office applications (especially Microsoft Excel and Word).
• Experience in using ERP system (e.g. PeopleSoft, Oracle, SAP) or similar computerized applications.
• Experience in travel and event management is an asset.
• Knowledge of population and/or gender is an asset.
• Familiarity with UN procedures and working methods is an asset.
• Working experience with an international organization is an asset.

Languages:

• Fluency in both written and spoken English and Albanian is required.

Values:

Required Competencies:

Exemplifying integrity,

Demonstrating commitment to UNFPA and the UN system,

Embracing cultural diversity,

Embracing change

Core Competencies:

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

Functional Competencies:

Manage documents, correspondence and reports

Managing information and workflow

Planning, organizing and multitasking

Supporting financial data analysis

Core Competencies:

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Working in teams/managing ourselves and our relationships, communicating for impact

Compensation And Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.