Programme Assistant

JOB PURPOSE

As Programme Assistant to the Crisis Response Programme at Amnesty International, you will play an essential role in enabling the team to respond to crises around the globe. You will assist the Programme Director and the wider team by providing administrative support that ensures the efficient running of the programme and smooth communication within the team. You will assist in supporting the operational management of the programme, including but not limited to financial processing, facilitating interdepartmental collaboration, and servicing regular team meetings.

ABOUT YOU

The role would suit a person who is highly organised, comfortable with multitasking, with great communications skills. You will need to take the initiative, solve problems, adjust priorities as needed, provide constructive input, and manage a workload with competing deadlines. You will ideally have an understanding of and commitment to human rights issues and the ability to gather and process human rights-related information/material. Competence in Arabic, French or Spanish would be an asset but not required.

MAIN RESPONSIBILITIES

• Manage aspects of the Director’s complex and variable diary: ensure a regularly updated, well-organised and accessible schedule.
• Assist in the development, maintenance and clear operation of the crisis response systems, including by: arranging crisis meetings; support in preparation of crisis missions, including booking flights and accommodations as needed, preparing expense claims; maintenance of technical equipment; and updating relevant security information as required.
• Maintain a detailed understanding of IS financial procedures; deal with expense reports and process payments and invoices. Liaise with Accounts Payable team to make sure that payments are processed on time.
• Assist with the preparation of project budgets and forecasts; monitor restricted funds; obtain and review regular reports on expenditure and other agreed management information from the Finance Programme.
• Support the Programme for contracts, MOUs and NDAs with external consultants and freelancers. Ensure that contracts are clear, reflect terms of work as agreed and are signed.

SKILLS AND EXPERIENCE

• Proven experience of administering a programme, organising and coordinating international travels and meetings.
• Ability to manage own work plan and to make recommendations to the Programme Director/Programme Coordinator on administrative improvements.
• Proven experience of working with budgets and ideally with restricted funds and ability to identify budget problems and work with the Coordinator to solve them.
• Knowledge and practice of budget maintenance systems, financial resources management and record keeping.
• Ability to communicate clearly, concisely and diplomatically in English.

Please see the attached job description for more information on responsibilities, skills and experience required.

NOTES ON RECRUITMENT TIMELINE

• Please note that applications will be reviewed on a rolling basis.
• Candidates that proceed to the second round of the application process will be invited to complete a written assessment between 19 June – 22 June.
• Interviews are expected to take place between 26 June – 30 June.

ABOUT US:

Amnesty International is a global movement of more than 10 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world.

Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they’re denied. And whether we’re applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we’re all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.

At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.

Benefits include 37 days annual leave (inclusive of public holidays and grace days), pension scheme, employee assistance programme, life assurance and many more benefits designed to suit your own personal lifestyle. All of this, in a professional, engaging environment.

For further information on our benefits, please visit https://www.amnesty.org/en/careers/benefits/

WHAT WE HOPE YOU WILL DO NEXT

If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click ‘Apply for this Role’ below.

Freedom, Justice, Equality. Let’s get to work.

Amnesty International is committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with the team by [email protected]