Program Specialist, LAC

POSITION SUMMARY:

HIAS is seeking a Program Specialist, LAC to support programs and operational needs in HIAS’ offices in Latin America and the Caribbean. Reporting to the Program Manager, LAC, the Program Specialist, LAC will support HIAS’ programs in all LAC countries through reporting, monitoring, cross-divisional collaboration, proposal development support and related administrative duties. The Program Specialist, LAC will work closely with the Fundraising Manager, LAC and with other regional office and Technical Team staff, including technical colleagues focused on Gender/GBV, Mental Health & Psychosocial Support, Economic Inclusion and Legal Protection. The successful candidate has a demonstrated ability to coordinate between country programs and headquarters, as well as a keen understanding of field-based challenges and opportunities.

ESSENTIAL FUNCTIONS:

• Coordinates closely with field-based colleagues, including Country Directors, Program Directors and Program Managers, and other field staff, among technical staff and within other HQ divisions, including Budget & Fiscal Compliance (BFC), Monitoring & Evaluation (M&E), Human Resources (HR) and Information Technology (IT), among others.
• Supports the Program Manager, LAC to identify gaps in programmatic progress and coordinate with departments and country offices to address identified gaps.
• Supports the Program Manager, LAC to lead the coordination of U.S. Government grant renewal processes.
• Liaises with country office colleagues on government reporting requirements and manages the reporting review process amongst country offices, HQ and regional staff.
• Uploads all relevant grant documents to the LAC Regional SharePoint and works with the Program Associate, LAC to keep SharePoint organized.
• Supports the Fundraising Manager, LAC by tracking all project approvals and implementation by updating the fundraising dashboard.
• Leads the follow-up of action items identified in meetings to coordinate and help move forward priorities and next steps.
• Reviews meeting notes taken by the Program Associate, LAC.
• Reviews documents quickly and efficiently for English grammar and syntax, including documents translated from Spanish to English; translates reasonably-sized internal documents or emails from Spanish to English and vice versa.
• Maintains program tracking documentation and databases.
• Coordinates closely with the Fundraising Manager, LAC to support with contextual research regarding proposal development and drafting of relevant sections, such as background, sustainability, exit strategy, etc.
• Collects and organizes operational required documents for proposal development.
• Backstops the Program Manager, LAC and the Fundraising Manager, LAC, while position(s) are travelling and in the field.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree required; graduate degree in Social Sciences or Development preferred.
• 3-5 years in the NGO sector, preferably in refugee or humanitarian field.
• English and Spanish fluency are both required.
• Demonstrated working experience at a field level for at least 2 years is strongly preferred.
• Demonstrated experience in project management.
• Experience coordinating, reviewing and supporting funding proposals.
• Strong organizational skills, with the ability to manage time efficiently, meet deadlines and work independently.
• Excellent written communication, research skills and English grammar revision skills.
• Flexible, creative and collaborative working style.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to travel up to 10% of the time.
• Ability to remain committed to HIAS’ mission and values, and refugee protection.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or ESR.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS.We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel**.** Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies.All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.