Program Manager, USRAP Capacity Development

**Job Overview:**The headquarters Resettlement Team oversees the implementation and quality of services for early resettlement programming across the IRC’s growing network of local offices and affiliates. The Reception and Placement (R&P) Program, funded by the Bureau for Population, Refugees and Migration (PRM), offers early resettlement services for arrivals entering through the US Refugee Admissions Program (USRAP). In FY 2023 the IRC began a special partnership with emerging resettlement agencies (both local and national) to mentor and train local and headquarters staff in the management and implementation of the R&P Program. The Program Manager will report to the Deputy Director, USRAP Capacity Building, and support the USRAP Capacity Building team with monitoring, logistical, and information management tasks. This position will last through September 2025, the duration of the project.

Major Responsibilities:

• Manage USRAP Capacity Development program calendar and deadlines to ensure adherence to established timelines and donor requirements.
• Track Work Plan and progress toward objectives and indicators of the project.
• Assist with monitoring tasks, including desk monitoring activities, analysis of findings and development of recommendations and follow-up reports.
• Support proposal development and reporting by gathering data, drafting and editing proposal materials.
• Assist with research, development and dissemination of resource materials that promote program compliance and excellence for affiliates and partner agencies.
• Support the development of abstracts and other new site documentation, as needed.
• Manage web-based document sharing (Box) to ensure partner agencies have access to key program materials.
• Manage schedules, logistics and budget for meetings and training.
• Perform various administrative functions, including but not limited to:
  • Support financial processes, such as reimbursement requests, new vendor forms, etc.
  • Serve as point-person for purchase requisition creation for procurement of services/items.
  • Provide support with travel arrangements for USRAP Capacity Development team, as needed.
• Conduct on-site monitoring, as assigned.
• Other duties, as assigned in support of the USRAP Capacity Building team.

Job Requirements:

Education:

• Bachelor’s degree required.

Work Experience:

• Minimum two to three years non-profit experience, preferably with in-depth knowledge of US Refugee Resettlement Programs.
• Financial discernment and experience with matching fund requirements, budget development and in-kind allowability and tracking.
• Demonstrated command of databases, MS Excel and evidence-based decision making.

Preferred experience & skills:

• Prior experience with the Reception and Placement Program at local or national level.
• Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
• Strong analytic problem-solving skills.
• Ability to work both independently and in a dynamic, cross-functional global team structure.
• Highly proficient in Microsoft Office suite.
• Demonstrated ability to work effectively with stakeholders at all levels.
• Ability to work through change in a proactive and positive manner.

Working Environment:**

• Standard office working environment.
• Up to 20% of domestic travel as needed.
• This role may require working remotely full or part time and part time remote employees may be required to share workspace.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirement.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.