Program Finance Officer

About the position
The successful candidate will be a finance professional with experience of working in Finance within an
international setting. Strong interpersonal skills, attention to detail, flexibility and tenacity are essential
requirements of the post-holder as these will enable the successful candidate to communicate with both
with finance and non-finance staff around the world as well as helping the finance and operations team to
maintain robust financial systems and processes. This is an exciting opportunity to become part of a
growing, highly regarded organisation doing incredible work around the world.

The Program Finance Officer will support the Program Finance Manager who is responsible for the
financial management of partner grants awarded by The Freedom Fund. The Program Finance Officer will
help ensure the completeness and accuracy of partner grant information held within The Freedom Fund systems and associated reports. It is anticipated that the role may change after 12 months to include
support to other parts of the Finance team as the Freedom Fund expands. However, the focus of the role
will continue to be support for Program Finance.

Responsibilities
Partner grant reporting
• Review grant finance reports received quarterly from Program implementing partners to ensure these
are completed accurately and compliant with FF reporting requirements.
• Create finance reports for new implementing partners in accordance with the terms of the awarded grant agreement.
• Maintain the partner finance report templates that cater for the differences in reporting relevant to each
country/hotspot.
• Support the Program Finance Manager in providing capacity building training for implementing partners.
Lead partners training on the format and completion procedure of quarterly financial reports.
• Help design and implement ad-hoc internal reports as required by the Program Finance Manager.
• Prepare and post the journal for partner expenditure into FF finance system (Microsoft Business
Central).
• Perform the quarterly reconciliation of the partner expenditure balance sheet account. Arrange for
correction journals where necessary so that the account balance is consistent with the latest partner
grant finance reports.
• Participate in meetings between Finance and Hotspot teams in support of the Program Finance
Manager. Lead on partner finance reporting performance queries and complete actions related to these.
• Maintain the partner grant data in the Grant Database held in Access, including for grants awarded to
partners in departments other than Hotspots. Ensure that the data is complete and consistent with
partner finance reports and other sources.
• Create and maintain a detailed user guide to the Grant Database.
• Support the Program Finance Manager in the assessment of partner financial risk. Maintain the partner
risk summary table and dashboard.
• Support the Program Finance Manager with monitoring the completion of actions resulting from due
diligence assessments of new partners.
• Support the team in the grant management database set up process.
• Assist with the project of implementing a new grant management system for the organisation.

Other
• After an estimated 12 month period the role may develop to include support to other parts of the Finance
team, for example Donor Reporting, Management Reporting, Compliance and accounts payable. Any
change in responsibilities will be based on the current priorities within the Freedom Fund but the focus of
the role will continue to be support for Program Finance.
• Any other duties commensurate with the post as requested by the Program Finance Manager, the Head
of Finance and the Managing Director, Finance and Administration

Qualifications and experience
• Accounting / book-keeping qualification.
• Experience of preparing and/or reviewing financial reports for grants awarded to international
organisations.
• Advanced Excel skills and strong general IT skills.
• Experience of providing training to small groups, especially through video calls and to participants who
do not have English as a first language.
• Excellent verbal and written communication in English.
• Experience in the Finance department of an International NGO or local NGO funded by international
grants.
• Experience working with multiple currencies.

Personal attributes
• Thoroughness and strong attention to detail, especially when reviewing complex financial reports.
• Proven ability to produce work with a high degree of accuracy.
• Flexible, “can-do” attitude.
• Demonstrates confidence and tenacity in interactions with people in other teams and/or organisations.
• Willing to suggest improvements in current processes that will increase efficiency and/or effectiveness.
• Ability to work independently, displaying strong initiative and tenacity in solving day-to-day problems with limited direction.
• Strong organisational skills and efficient time management, ability to manage multiple tasks and
priorities.
• Team player committed to the Freedom Fund’s values.
• Ability to build relationships with a wide range of individuals from diverse backgrounds.

Compensation
• £35,309 – £36,238 per annum, plus 10% non-contributory pension scheme.
• 25 days holiday, plus public holidays.