Program Development Coordinator – CARE Ukraine (International Position)

Program Development Coordinator

Supervisor: Program Development Manager

Location: Kyiv, Ukraine (with possible travels to Lviv, Dnipro and Odessa or other Regions)

Starting Date: Asap

Duration:12 months renewable

Conditions: Employment contract, gross monthly salary starting from 3900 EUR plus EUR 300 for Risks allowance. Annual leave of 28 days per fiscal year.

Starting date: ASAP

CARE International

CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development confederations. Drawing on more than 75 years of experience, through its 21 Members, candidates and affiliates, as both a practitioner and thought leader, CI’s work works in over 100 countries worldwide to save lives, defeat poverty and achieve social justice. CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. Gender, diversity, and inclusion is at the heart of all of our work, because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities. We recognize that power relations between people and within systems and structures are unequal and that these are entrenched in our broader systems, structures, and institutions.

Context in Ukraine

The escalation of the conflict in Ukraine has prompted a large-scale humanitarian crisis, causing more than 18,000 civilian casualties. Almost 8 million people (86% of whom are women and girls) have fled the country and approximately 5.9 million are internally displaced (67% of whom are women and girls). Numerous waves of missile attacks on urban centers left dozens of civilians dead or injured, and key infrastructure, including 50% of Ukraine’s power stations, damaged. According to the Ministry of Energy, these missile attacks left millions of people in Ukraine without electricity, water or heating. As a result, a large segment of the population is struggling to meet their basic needs. In the Humanitarian Needs Overview from January 2023, OCHA estimated that 17.6 million people – representing more than 25% of the population in Ukraine – would require assistance in the months ahead.

CARE UKRAINE

As a new actor in Ukraine, CARE prioritizes a locally led response and is partnering primarily with Civil-Society Organizations (CSOs), National NGOs, local authorities, and INGOs with a longstanding presence in the country and access to hard-to-reach areas. CARE Ukraine deliberately and strategically prioritizes partnerships with local and national Women-Led and Women’s Rights organizations (WLOs/ WROs), who are at the forefront of the response, in order to strengthen their voice and leadership in the overall humanitarian response and decision making. By January 2023, CARE Ukraine has established partnerships with fourteen local/national organizations (including six WLOs/WROs). As a result of these partnerships, over 600,000 people have been reached across Ukraine, including in areas along the line of contact. CARE Ukraine has four established offices in Kyiv, Lviv, Dnipro and Odessa and is currently in the process of opening additional field antennas.

Position Summary:

Reporting to the Program Development Manager the Program Development Coordinator will be part of a dynamic team, pulling together reports and proposal submissions. In collaboration with the Program Teams, Program Quality Team, Program Support Team, and headquarter counterparts at CARE Germany, the Program Development Coordinator provides support to the Country Office (CO) in terms of program development, proposal design, donor engagement and other funding-related issues, as well as support the management of secured restricted funds to ensure compliance with external donor requirements and internal CARE policies and procedures. This position plays a pivotal role of bringing together team members and partners with different backgrounds, expertise, and agendas to ensure the development of high-quality and impactful projects that contribute to CARE’s global and Ukraine specific strategies.

Roles and Responsibilities

Program Development, Partnerships and Resource mobilization:

• Contribute to the design, reviews, and implementation of the CARE Ukraine Resource Mobilization Strategy, facilitating decision making to ensure that fundraising strategies and activities are relevant and remain aligned with changes in the context and programming.
• Contribute to the development of program development procedures, rules and guidelines and ensure all relevant staff understand and has access to those learning documents.
• Research, track and analyze humanitarian and development donor and funding tends for Ukraine.
• Monitor funding pipeline and contribute to fundraising planning and forecasting.
• Provide analysis, briefings and pipeline summaries for team members and Senior Management.
• Analyze, summarize, and share key donor policies, strategies, and papers as relevant.

Proposal/Concept Development, management & compliance assurance:

• Summarize donor calls, analyze donor requirements, and share information with relevant staff and facilitate the CO Go-No-Go appraisal and decision-making process.
• Conduct desk research and analyze developments in the CARE/Humanitarian world in order to draw upon technical expertise, standards, approaches and lessons learnt for the proposal development process.
• Identify best practices and lessons learnt from documentation as success stories, technical reports, or peer review publications, research and evaluation publications to support and inform design and program development.
• Ensure adherence to relevant donor requirements/compliance, international principles and standards and CARE’s Programming Principles.
• Coordinate the planning, development, editing and formatting of proposals in collaboration with the relevant staff.
• Contribute to capacity building of staff, partners and other stakeholders in donor compliance, project design and proposal development.

Donor Engagement:

• Prepare high-quality information materials for staff, Senior Management and CARE members attending donor meetings.
• Contribute to the portfolio and funding assessments (portfolio analysis, donor landscape and, funding opportunity assessments) to identify potential donors and advance the country office strategy.
• Support in maintaining systems and tools to track positioning and donor engagement strategies.
• In collaboration with Comms and Advocacy, and program staff maintain updated capacity statements, factsheets, brochures, and visibility materials.

Qualification and skills

Essential

• Master’s degree in Humanitarian Studies, Political or Social Sciences, International Relations is preferred.
• Minimum five years of relevant professional experience in the relevant field.
• English proficiency
• Excellent interpersonal skills, ability to work in a team and time management skills.
• Enthusiastic, pro-active and a strong desire and willingness to learn.
• Excellent analytical and research skills.
• Highly capable of writing to a high standard in English and producing reports and materials for various audiences.
• Strategic minded person with good analytical skills and ability to bring different strands of information together and determine their relevance for the organization.
• Ability to be flexible, work under pressure and prioritize workload according to changing needs and deadlines.

Desirable

• Familiarity and experience in the international humanitarian sector.
• Overseas experience within humanitarian and development contexts
• Knowledge of large institutional donors
• Proposal development experience.

Accountability within CARE:

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability:

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Gender equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.