Program Coordinator, Poland – national position

The Lutheran World Federation World Service

Program Coordinator, Poland – national position, based in Warsaw

Position type: full time

Duration of contract: 1 year (with possibility for extension)

Deadline for applications: 18 May 2022

Lutheran World Federation World Service

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

Purpose of the position

The LWF is one of the main implementing partners of the UNHCR in Poland. The PC (based in Warsaw, with frequent travel to field locations) shall be responsible for coordinating the LWF World Service program implementation and reporting to the Country Team Leader to carry out his/her duties.

This is a senior position, member of the Country Management Team (CMT), which requires effective diplomacy, critical and analytical skills, facilitation and communication skills, and representational and reporting skills.

Required qualifications

University degree in a relevant field

Strong leadership, conceptual and analytical skills

Demonstrated organizational and management skills

Team-oriented and flexible

Excellent communication skills

Knowledge, skills and experience

Significant working experience at the management level in humanitarian assistance or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations..

Strong leadership, conceptual and analytical skills, and demonstrated organizational, management

Knowledge and experience of cooperation with the United Nations, governmental agencies, and international development cooperation in the field of humanitarian assistance.

Strong understanding of the project cycle and emergency intervention.

Knowledge of Multi-Purpose Cash is an asset.

Language Skills

Polish: excellent skills

English: advanced verbal and written skills

Ukrainian: that would be an asset

LWF Core Skills

Leadership – Level resource*

Achieving results – Level resource

Accountability – Level resource

Analytical thinking – Level advanced

Initiative – Level advanced

Working effectively with others – Level advanced

LWF Functional Skills

Project Management – Level resource

People Management – Level resource

Capacity building/ Training – Level resource

Communication – Level advanced

Stakeholder management – Level advanced

*LWF 3 skills levels are: basis – advanced – resource

Main duties

Management

Assist the Country Team Leader in the management of the program through close and consistent involvement in the decision-making processes at the highest level.

Participate actively as a member of the Core Management Team.

Overall responsibility for the Multi-Purpose Cash, monitoring, evaluation and learning, Grants & business development, in close collaboration with the Country Team Leader.

Institutional fundraising

Support the Country Team Leader and the Grants unit in developing and implementing a business development plan for the LWF Poland Country Program.

Liaise with main institutional donors in-country.

Coordinate and lead the development and elaboration of program proposals for donors.

Ensure submission of the high-quality proposals and donor reports.

Program management

Ensure that the implementation is guided by result management principles and have effective planning and implementation review processes in place.

Line manages field Team Leader ensuring performance objectives are aligned to program delivery.

Manage budgets and resources in line with organizational procedures.

Monitoring, Evaluation and Learning

Ensure the PMER system is in line with organizational guidelines and program design.

Undertake regular monitoring visits to program areas and provide feedback to the Core Management Team.

Participate actively in the Multi-Purpose Cash Working Group and any other relevant sectoral meetings/working groups.

Donor and Grants management

Track program implementation progress, program context and provide regular updates to Country Team Leader.

Coordinate with field Team Leader, finance, and support departments to ensure timely grant utilization and compliance with donor requirements.

Financial Management

Review the program budget monthly, advise on corrective action relating to underspends or overspending and ensure that accurate forecasting is completed.

Advise the Country Team Leader and the Finance Manager of any variances and recommend solutions.

Comply with authorization levels for expenditure.

Staff management

Work with directly reporting staff by coaching, training, and mentoring to ensure the development of their management skills.

Monitor performance based on agreed job descriptions and ensure compliance with agreed objectives and all LWF policies.

Ensure the effective implementation of the performance development system within the relevant program teams.

Other duties

As may be assigned by the direct supervisor.

Major challenges

To assure the highest standards of program management and accountability of the Poland Country Program in line with LWF World Service and donor policies and international standards.

All applicants are required to uphold the core values of our organization.