Program Coordinator

POSITION TYPE:

This is an independent contractor (1099) role. The position is remote but candidate must live in Houston and set-up programs in Houston, Austin and San Antonio.

Role Description

Program Design

• Develop continuing education programs, in collaboration with program committees, from inception to delivery including:
• Coordinate and attend regular program committee meetings
• Work with program committee leads to develop a value proposition for each program
• Work with program leads on securing speakers
• Coordinate speaker planning calls
• Create and maintain annual program calendar
• Populate chapter programs on National calendar

Program Logistics

• Secure program venues and work with catering and A/V
• Assure all program details are in order ensuring an exceptional attendee experience
• Manage program project in Monday.com
• Create email reminders and post-program emails
• Maintain registration lists and ensure all are registered in salesforce
• Identify first time attendees and reg list breakdown but type
• Mark attendance, close out program and make the webpage past tense
• Upload attendee lists into email program for post-program email/survey
• Arrive at in person programs early for set-up
• Select and order speaker gifts and packaging
• Write speaker thank you notes
• Set-up program in board portal
• Register board and advisory board members for programs
• Prepare attendee name tags
• Send speaker reminder 2 days prior to program
• Prepare run of show and script as well as pre-show looping reel
• Prepare registration forms in Wufoo if necessary
• Maintain program budget
• Coordinate with videographer
• Coordinate board meeting space if following program

Program Promotion

• Set-up program on website and event management system
• Create program flyers

Program Tracking and Reporting

• Maintain program statistics and trends for board reporting and prepare quarterly program report in collaboration with the program committees

Skills And Qualifications

• Comfort working with the Microsoft Office Suite and Office 365 (Excel, Word, Outlook and PowerPoint primarily), email marketing programs, Wufoo or comparable forms management software, etc.
• Experience with Monday.com, social media platforms, email platforms such as Constant Contact and graphics platforms such as Canva are a plus
• Experience in event/program design and development
• Customer service oriented with a professional and friendly demeanor
• Strong analytical and problem-solving abilities under pressure
• Ability to work independently as well as with a team
• Must be resourceful, flexible and agile, able to work in a fast-paced and dynamic environment
• Exceptional organizational and time management skills
• Strong understanding of event and program promotion and marketing
• Strong attention to detail and results-oriented
• The desire to take ownership, accountability, and work hard to see all projects through to completion
• Strong verbal, interpersonal, and written communication skills
• Ability to research topics and resources that are relevant to target audience and/or programs offered.

Company Description

The NACD Texas TriCities Chapter has served the Austin, Houston and San Antonio director community with exemplary programming and opportunities for peer-to-peer learning and interaction since 2003. With over 1,600 NACD members in our chapter footprint, Texas TriCities is one of the largest chapters in the country. We believe in the transformative power of connection and shared knowledge and are committed to cultivating a community where members connect, learn, and amplify their impact. We recognize the value of relationships and knowledge-sharing among experienced directors, as well as the importance of building a network for aspiring directors.

The NACD Texas TriCities Chapter has served the Austin, Houston and San Antonio director community with exemplary programming and opportunities for peer-to-peer learning and interaction since 2003. With over 1,600 NACD members in our chapter footprint, Texas TriCities is one of the largest chapters in the country. We believe in the transformative power of connection and shared knowledge and are committed to cultivating a community where members connect, learn, and amplify their impact. We recognize the value of relationships and knowledge-sharing among experienced directors, as well as the importance of building a network for aspiring directors.