Program Assistant (M&E and Reporting)

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position:
Working under the overall supervision of the Conflict Mitigation & Community Reconciliation Program Manager & under the direct supervision of the MEAL & Reporting Officer the successful candidate will be responsible for monitoring operations of the EU project & providing M&E analysis, reporting, administrative & general office program support for the implementation of the EU project “conflict mitigation & community reconciliation” project in Katsina, Nigeria.

Role objectives:
Support the planning & implementation of the Monitoring, Evaluation & Reporting (MER) activities of the program, which will include results matrix, work plans & monitoring compliance of indicators of different projects.
Coordinate on designing pre & post training evaluation questionnaire that responds to the needs of the project.
Conduct data quality checks in the field & ensure the accuracy & completeness of survey questionnaires.
Support the design & implementation of data gathering tools for project implementation.
Carry out project field visits & support the establishment of beneficiary feedback mechanisms of the project in collaboration with the other program units & implementing partners.
Support the development of a tracking tool for the successful monitoring of project milestones & indicators, for periodic reporting to program management.
Ensure timely submission, review & consolidation of reports submitted by implementing partners, which includes monthly reports.
Support in the development of concept notes, proposals for new projects & upscaling of the ongoing projects, based on lessons learnt.
Support the program team in planning & organizing meetings, workshops, consultations, events & dialogues, especially those involving donors.
Support the M&E & Reporting Officer in keeping documentation of the meetings with the donors, IP partners & counterparts.
Ensure that hard & soft copies of data collected are kept at project sites.
Prepare informative field reports, identify shortcomings / gaps & make relevant recommendations on a regular basis.
Support in conducting training & capacity building support to the program staff on various aspects related to MER.
In coordination with the other unit of the program, document lessons learnt case stories for donor reports & our clients website & newsletters.
Support the MEAL Officer in preparing clear & innovative presentations of the project data such as Power Point presentations & information sheets.
Serve as a focal point for knowledge management of the program, ensuring that original & copies of official documents are appropriately drafted, disseminated (referencing & tracking) & shared on common client mission platforms in Nigeria.
Perform any other duties as may be assigned.

Project reporting:
This role works under the overall supervision of the Conflict Mitigation & Community Reconciliation Program Manager & under the direct supervision of the MEAL & Reporting Officer.

Key competencies:
University Degree in Development, Social or Political Sciences, Management, or a related field from an accredited academic institution with 3 years of relevant experience working in similar role or a High School Diploma in the above field with 5 years of relevant working experience.
Experience in coordination with other stake holders.
Experience in project implementation and in the field of research, monitoring, evaluation & reporting in insecure environments.
Experience in MER system design, data processing & tools.
Strong reporting skills.
Experience working in a complex crisis environment or a post conflict environment.
Experience in the application of good practice in project management such as participatory approaches & do no harm.
Demonstrate initiative & ability to work independently & as a member of a team to coordinate & / or lead the efforts to effectively meet M&E needs.
Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Publisher & Share Point.
Previous work experience in international organizations & companies would be an advantage.
Strong sense of details & accuracy in all matters.
Reliable, able to work under pressure, good organizational skills & drive for results.
Knowledge about peacebuilding & DDRR programming would be an advantage.
Knowledge of the UN system & ideally of our clients rules & regulations would be an advantage.
Fluency in English & Hausa is required.
Fluency in any native language spoken in northwest Nigeria is desired.
Must be resident in Katsina.
Inclusion & respect for diversity respects & promotes individual & cultural differences, encourages diversity & inclusion wherever possible.
Maintain high ethical standards & act in a manner consistent with organizational principles / rules & standards of conduct.
Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
Produces & delivers quality results in a service oriented & timely manner, is action oriented & committed to achieving agreed outcomes.
Continuously seeks to learn, share knowledge & innovate.
Takes ownership for achieving the organization’s priorities & assumes responsibility for own action & delegated work.
Encourages & contributes to clear & open communication, explains complex matters in an informative, inspiring & motivational way.

Team management:
This role has no team management responsibility.

Further information:
Qualified female candidates are encouraged to apply for this role.