Program Assistant

Who are we?

Elaf for Relief and Development was founded on May of 2014. It came out of the need to help the people still living inside Syria, who were either displaced or living in their homes with no access to food, medicine, education, and other basic.

necessities. Elaf started out with volunteers and with the help of personal donations began helping those surviving inside Syria, struggling to make it another day. We at Elaf, work in hard to reach communities and our strength lies in the fact that we elevate the lives of those we help by “teaching them to fish rather than giving them a fish”. Elaf also sponsors over 10,500 orphans by providing for their education, food, as well as non-food items.

Elaf supports 2 clinics, small to medium enterprises (SMEs) such as small farms, 2 bakeries, and 15 schools. Overall, we do projects that contribute to the development of those still living inside Syria, who have no one to turn to.

Elaf provides the direct aids such as food, shelter, clothing, fuel, gift-in-kind, vouchers, and even cash to those in besieged areas. Elaf achieves its goals through quality driven, purposeful and diverse projects that are implemented inside Syria. The implementation of these projects are guided and executed by our dedicated team of both paid staff and volunteers.

Elaf is Looking for Program Assistant According to the following job description:

Position Code: PRONFI022023

Job Title: Program Assistant

Location: Gaziantep,Türkiye

Reporting Line: Program Officer

Department: Programs

Responsibilities:

Assist the Program Officer in planning and implementing shelter and NFI activities.

Organize distributions of the NFIs and shelter activities, monitor and supervise enumerators and field contractors – ensuring attendance is tracked and staff are remunerated as required, coordinating closely with HR and finance teams.

Facilitate and coordinate the verification process both on the ground (door to door) or through telephone -ensure verification forms are completed fully and correctly, supporting the field team to correct errors.

Support Shelter/NFI program related procurement plans, designs, BoQs in line with relevant sector guidelines and standard operating procedures

Liaise with the Procurement and Logistics team throughout the procurement process and ensure that all items are in line with relevant technical standards.

Preparing and supervising the registration and validation process along with Elaf teams, organizing and monitoring site assessments at IDP sites, collecting information on overall services available, including SNFI, WASH and other basic needs of the population

Produce daily, weekly and quarterly progress reports, provide accurate data analysis and related updates.

Assist in any additional administrative duties as required for the project including preparation of PRs, PRFs and other tasks as required.

Any other duties as required.

Knowledge and skill requirements:

Minimum of bachelor’s degree in engineering, science or related field

At least 2 years of technical experience in NGO, preferably INGO

Familiarity with International humanitarian operations, coordination structures, and the mandates of donors and other NGOs.

Cross-cultural awareness and insight into multi programming issues.

Ability to exercise sound judgment and make decisions with limited supervision.

Flexibility and ability to cope with stressful situations and frustrations.

Ability to relate to and motivate local staff effectively.

Creative and able to work with limited resources.

Team player and strong communication skills, both oral and written.

Honest, hardworking, and committed to community development.

Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint a plus.

Basic oral and written English skills with ability to draft and edit program reports.

Ability to effectively present information and respond appropriately to questions from senior managers in the field and head office, counterparts and government.

Elaf provides equal opportunities and encourages women to advance.