Program Administrator- M&E

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine, as well as support to refugees in Poland, Romania, and Moldova. The portfolio in Ukraine focuses on Health, Protection, and WASH programming in partnership with local NGOs, with private funding and support from USAID/BHA.

This position will be based in Ukraine. Local Nationals Only

POSITION SUMMARY:

The Program Administrator will provide support and assistance to the Program Management team primarily focused on meeting programmatic needs related to Gifts in Kind Donations (GIK) management and coordination.

PRINCIPAL RESPONSIBILITIES:

• Manage Gift in kind donations – including big cargos of medicine, medical supplies, medical equipment – given from a variety of sources.
• Administer/Coordinate process of division of big cargos to different facilities according to needs of facilities.
• Administer all documentation necessary both from compliance and GIK donor parties.
• Produce timely GIK donor reports once all donated GIK items are distributed and utilized by facilities to which they were provided.
• Maintain database on all upcoming GIK cargos and database on all distributed GIKs to facilities.
• Effectively coordinate and communicate between internal stakeholders including the Team Leads, Operations and Logistics and Supply Chain departments regarding inbound product donations and the status of orders/outbound shipments.
• Serve as a resource to the Project HOPE Ukraine mission on GIK reporting and requirements.
• Liaise and Assist the Supply Chain teams in following up on target indicators and accurate documentation.
• Continuously improve product allocation and distribution process based on donor profiles/priorities and product catalogs, anticipated shipping schedules, partner profiles/priorities and historical aid distribution data.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree Business administration, Communications, or International Development and/or in a relevant field of study.
• 2-3 years’ experience, of which at least 1 year in developing countries or resource deprived environment or equivalent combination of education and experience.
• Familiarity with international humanitarian operations, coordination structures, especially related to Gift in Kinds coordination and management.
• Emergency response experience with strong experience handling work on tight timelines.
• Strong interpersonal skills and commitment to humanitarian principles.
• Exhibits excellent relationship building skills and ability to communicate and sell the concept of the pharmaceutical and medical supply redistribution program.
• Utilizes critical thinking and analytical skills with attention to detail working within structured and established procedures. When relevant, recommends process improvements and changes to established procedures.
• Fluent knowledge of Ukrainian and English (Upper-intermediate or higher; interview conducted in English).
• Essential computer literacy (word, excel and internet).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.