Procurement Specialist I- IT Goods and Services

Job Title: Specialist I, Procurement (IT Goods & Services) Reports to: Procurement Manager

Department: Global Supply Chain Management Salary Grade: Grade 8

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

You will complete tactical procurement activities and processes to acquire IT related goods and services for Headquarters (HQ) and country programs in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully implement quality and efficient procurement and purchasing activities while ensuring stewardship, integrity, transparency, and accountability.

Roles and Key Resp onsibilities:

• Coordinate fully compliant procurement systems and operating procedures. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Provide pricing information to assist budget holders with budget preparation.
• Complete the tactical procurement process and perform various activities to assist with ensuring the best value for money: cost estimates, solicitation documents, bidding process facilitation, negotiation, contract/purchase order and other documents preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes and vendor files, to assist with control and accountability. Prepare basic reports and facilitate document retrieval.
• Provide procurement advice to both procurement and non-procurement staff at HQ and in country programs. Travel to various country program locations worldwide to support procurement staff as needed.

Basic Qualifications

• Bachelor’s Degree in Business Administration or other relevant degree.
• Minimum of 3 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

Required Languages – English (Required), French, Spanish and/or Arabic are highly desirable

Travel – Be willing and able to travel up to 10 %.

Knowledge, Skills and Abilities

• Good planning and coordination skills and ability to prioritize competing priorities effectively
• Good analytical skills with ability to make independent judgment and decisions
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good negotiation, communication, and relationship management skills

Preferred Qualifications

• Professional certification a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.
• Experience with procuring goods and services, specifically in support of IT requirements for a non-profit agency.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities (if none, state none)

Key Working Relationships:

Internal

External

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from a buse and exploitation.

CRS is an Equal Opportunity Employer

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.