Procurement Specialist

The procurement specialist is involved in all aspects of the procurement process, including procurement of services and materials; expediting; support to shutdowns; contracts preparation and management; contractor performance management; coaching others in correct process; spend analysis; cost reporting; and support to finance to ensure timely payment of invoices.

In carrying out the above, the procurement specialist works closely with other members of the procurement team, internal stakeholders, and suppliers to support safe and reliable operations and production availability across all of CSL’s assets.

Accountabilities

Procurement and expediting:

• Raising Purchase Orders from correctly raised and authorised Purchase Requisitions and resolving or escalating issues in a timely manner with non-compliant orders.
• Liaising with vendors, materials/warehouse personnel and requisitioners on a daily basis to ensure Purchase Order acknowledgements are received by CSL and any challenges to CSL’s terms and conditions are escalated.
• Liaising with vendors to expedite delivery of materials in accordance with business requirements, ensuring requisitioners are kept aware of any problems or delays with the supply of items ordered.
• Implement rescheduling of current orders if business requirements change.
• Work with requisitioners and contract managers to ensure that all goods and services have correct Goods Received Notifications (GRNs) and Service Entry Sheets (SESs) on the procurement system prior to invoices being received.
• Provide support and guidance to requisitioners to ensure they follow correct CSL procurement procedures.

Competitive tendering and negotiation:

• Undertake competitive sourcing exercises in the external market for equipment, materials, and services, including evaluation of bids received and development of award strategies for approval by senior leadership team.
• Negotiate prices and price agreements for consumables and stores stock items, ensuring SAP materials masters are kept up to date.

Contracts and Terms and Conditions Management:

• Manage contracts, including preparation of contract documentation and supplier performance management, with support and guidance from other members of the procurement team, as required.
• Collaborate with contract/supplier managers, internal stakeholders and vendors to support management of the integrated logistics contract to achieve and maintain clarity on spend, improved efficiencies and cost reductions
• Support CSL’s supplier performance management programme for tier 1 contracts by working with contracts managers to arrange and facilitate performance management meetings.
• Develop contracting strategies for presentation to and approval by CSL senior leadership team.
• Resolve any challenges to CSLs standard Purchase Order terms and conditions, escalating to Centrica Legal as appropriate.

Finance and Reporting:

• Proactively support timely payment of invoices by working with the finance and SAP teams to investigate and close out issues with the SAP Portal.
• Use of SAP to provide comprehensive statistical and spend reports for management approval to enable effective control in the procurement process.

Embrace CSL’s safety culture and ensure safety is held as the top priority in all contracts.

This role is part of a small dynamic procurement team which will offer the job holder the opportunity to gain experience in all aspects of the procurement team’s deliverables. It will be expected that the job holder is flexible in supporting other team members during peak loads, holidays and sickness to ensure resilience within the team and ongoing delivery of all procurement team activities to the business.

Competencies

• Sound commercial awareness and up to date knowledge of industry/regulatory contracting practices
• Advanced Microsoft Office Skills: Word, Excel and Powerpoint
• Previous experience of using SAP for procurement purposes an advantage
• Excellent verbal and written communication skills, including the ability to communicate effectively at all levels
• Numerate, analytical, and logical
• Well-developed problem-solving skills
• First class negotiation skills
• Proven relationship building skills
• Education to Business Degree level preferred

Work Experience

• At least five years’ experience, preferably in the oil and gas industry, of managing contracts and contractor performance management
• Previous experience in a procurement/contracts specialist role