Médecins Sans Frontières en Suisse
Context
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.
In recent years, there has been a significant development in MSF’s medical and operational activities that has been sustained by an upsurge in MSF’s operational budget and complexity. Every year, approximately half of MSF’s budget is spent in procurement (services and goods).
In this context, MSF wants to develop the best procurement practices in order to achieve optimal operational efficiency by avoiding duplication, waste and operational complexity.
Mission
To develop best procurement practices in the MSF Suisse Headquarter (HQ) in order to increase effectiveness, efficiency, quality and accountability on procured goods and services while reducing risks.
Scope of responsibilities
Develop awareness on procurement in the MSF Suisse HQ
- Communicate to the HQ stakeholders on the procurement approach and added values.
- Raise awareness on procurement principles and processes.
- Train and empower key actors within the process.
Support HQ in developing good procurement practices
- Analyze spend and identify strategic suppliers and categories.
- Define with HQ management team the priority categories, plan procurement activity and ensure teams availability.
- Analyze current procurement practices, procedures and tools, propose and develop, based on existing materials, required improvement in order to reach best practices.
Lead tenders according to HQ processes
- Define, in collaboration with the requesting departments the best procurement strategy
- Guide the requesting departments in the needs analysis: volumes and technical specifications.
- Guide the requesting departments in the sourcing of potential suppliers.
- Launch the tender and lead the analysis of the offers
- Lead the negotiations with suppliers.
- Participate in selecting the most relevant supplier based on pre-established selection criteria.
- Support the different departments in their relationship with their suppliers if needed (negotiation, dispute etc).
Ensure the purchase of goods and services are in adherence to the Procurement Procedure and policies
- Define, formalize, and implement the Procurement policies/Procedures of MSF OCG
- Ensure an analytical and historical mapping and a forecast of purchases in order to define, together with internal stakeholders, the priorities
Team management
- Manage the Procurement division of the MSF OCG’s HQ
Intersectional approach
- Actively participate to the MSF Strategic Procurement Program as the focal point for MSF OCG
- Play an active role in the synergy of Procurement activities with other Operational Centres and ESCs
- Participate to the intersectional platforms dedicated to the procurement function
Your Profile
Education
- Masters level in Business Management or Supply Chain
- Procurement specialization is welcome or a combination of relevant education and professional experience.
Experience
- 5+ years of relevant experience in procurement positions in complex international organizations.
- Direct work experience in Project Management, including people management, planning and change management.
Languages
- Fluent in French and English
Personal Abilities
- Excellent communication skills, assertiveness and negotiation skills
- Analytical and problem solving skills
- Drive for change, improvement and innovation
- Knowledge of organisational matrices, high sens of cross-functionality and cross-culturality
- Teamwork spirit
- Good listener
- Ability to strategize
- Ability to translate strategies into actions
- Adaptability skills
Skills/ Technical competencies
- Mastery of procurement principles
- Knowledge of the humanitarian environment
- Operations oriented
- Computer skills (Microsoft Office, data management)
- Supply Chain Management
Terms of Employment
- Full-time position 100% (40h/week)
- Open-ended contract
- Working place : Geneva,
- Ideal start date: As Soon As Possible
- Gross annual salary: from CHF 91’663.- to CHF 105’179.- (salary commensurate with equivalent experience and internal salary grid)
How to apply
Candidates submit their application following the requirements: CV 2 p. max. – letter of motivation 1p. max. – in French or English.
Deadline for application is July 3rd , 2022
The applications will be treated confidentially.
Only short-listed candidates will be contacted.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together for the social mission of MSF to create better outcomes for our patients and the communities we work with.
We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.