Procurement Officer CST I

WFP celebrates and embraces diversity.

It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability

JOB TITLE: Consultant Procurement Officer

TYPE OF CONTRACT: Regular Consultant CSTI

UNIT/DIVISION: Procurement

DUTY STATION: Bangui, Central African Republic

DURATION: 11 Months

CLOSING DATE: 6 June 2023

ORGANIZATIONA L CONTEXT:

In the actual context job holders may report to senior Procurement Officer, or the Deputy Country Director or the designate. Job holders operate with a high degree of independence, guide more junior staff to ensure effective procurement services.

JOB PURPOSE:

Is to collect, analyze and report on information to maximize efficiency of procurement operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

1. Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
2. Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
3. Track and analyze data to provide recommendations for process improvement.
4. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
5. Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
6. Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc. to align procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
7. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
8. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
11. Other as required.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

• Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles, and standards

• Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

• Stays focused and calm under pressure

Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations

• Demonstrates humility and a willingness to learn

Demonstrates humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact

Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the delivery of results for maximum impact

• Delegates appropriately

Delegates responsibly and provides appropriate support empowering others to deliver results

• Adapts readily to change

Responds readily to change in different contexts and adapts accordingly

Fosters Inclusive and Collaborative

• Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and openly raising issues

• Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

• Builds and shares new perspectives

Seeks out, trusts and listens attentively to diverse views to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates and fulfils

Communicates and fulfils WFP’s vision and operational outcomes to deliver

• Embraces curiosity and new ways of doing things

Demonstrates curiosity, designs and implements new ways of doing things when relevant

• Analyses and evaluates data

Gathers data and different perspectives, shares knowledge and uses evidence to inform decision making

• Considers the impact of decisions

Implements decisions, considering the risks and implications of actions for teams, projects, and other initiatives

Builds and Maintains Sustainable Partnerships

• Builds partnerships

Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit

• Builds partnerships

Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit

FUNCTIONAL CAPABILITIES:

Capability Name

Description of the behaviour expected for the proficiency level

Tendering& contracting

Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).

Vendor Management

Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.

Commodity/Product/Service Intelligence

Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.

Systems & Reporting

Demonstrates strong understanding of procurement systems, corporate operating System, and tools to conduct range of analyses and generate reports to drive decision making.

Ethics & Compliance

Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• • Experience with procurement activities (purchasing, vendor research, etc.). – Experience conducting cost analyses. – Experience working with vendors or other partners.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Advanced university degree in Economics, Commerce, Business Administration, engineering, legal or Accounting or other relevant field, or First University degree with additional years of related work experience and/or training courses

Experience: Minimum of Three years at professional level, experience in a humanitarian context is mandatory.

Language: International professional fluency (Level C, in English and French)

Knowledge and: Results Focus

Technical skills Communication

Building/maintain Effective Relationships

Knowledge Sharing

Cultural and Gender awareness and sensitivity

OUR VALUES

• Integrity
• Collaboration
• Commitment
• Humanity
• Inclusion

Qualified women and people with physical impairments are strongly encouraged to apply.

How to apply

Interested internal applicants (WFP employees) apply here.

Interested external applicants apply: here.

Closing date: 7 June 2023

🚨 To submit your application, please follow these steps:

Step 1: Click on the link above.

Step 2: Click on “Apply” to register and create your online CV.

Step 3: Submit your application.