Procurement Officer

Association for Aid and Relief, Japan (AAR Japan) is an International Non-Governmental Organization that reaches out to the most vulnerable populations around the globe. In Kenya, AAR Japan has been implementing emergency responses and education projects for both local and refugee communities mainly in Kakuma, Kalobeyei, and its surrounding areas.

Following the impactful food distribution project AAR Japan carried out last year in response to the drought and rising prices of commodities for local communities in Kakuma and Kalobeyei, it is implementing cash and voucher assistance (CVA) project funded by the Japan Platform (JPF) to further enhance the resilience of local population from April 2024.

The project aims to enable the vulnerable population not only to access necessary food but also to strengthen their financial knowledge and capacity to cope with frequent drought and climate change. A total of 230 households will receive unconditional cash which is calculated as 75% of the Minimum Expenditure Basket (MED) during 4 months. Before the distribution of cash every month, they will also attend training on financial management to ensure that they use the distributed cash for fundamental needs and to further utilize it for building resilience.

Accordingly, AAR Japan is now looking for a Procurement Officer for the abovementioned project. The successful candidate will be on duty at AAR Japan Kakuma Office, which is located in Kakuma, Turkana West, Turkana County. The candidate will work under the direct supervision of AAR Japan’s international staff.

The details of the position in concern are as follows.

Duties;

• Carry all duties under the direct supervision of the Admin and Finance Officer;
• Facilitate all procurements for the project implementation, including sourcing and validating suppliers, quotation collection, quotation analysis, preparation of procurement documents, liaison with suppliers for procurement service, stock management of procured materials, and filing of procurement documents for the project audit;
• Support the Project Officer in liaising with financial service providers and arranging cash distribution process;
• Perform any other duties instructed by AAR Japan’s international staff or the Admin and Finance Officer;

Requirements;

• More than 3 years’ experience in humanitarian work;
• Work experience with UN agencies or international NGOs is highly valued;
• Experience in cash distribution is highly valued;
• Fluent language skills of English;
• Additional language skills, Kiswahili and Ng’aturkana are highly valued;
• Team-work skills;
• Strong PC skills (Microsoft Office is a must);
• Degree or experience in procurement, finance or stock management is highly valued;

Period (subject to change due to internal circumstances);

From 1st April 2024 to 31st October 2024 with 3-month probation period

Salary (Gross);

62,000 KES to 103,700 KES per month (amount will be determined based on experiences or skills)

Other Benefits;

• Medical insurance
• Work injury benefits
• Accommodation, including utilities (pre-fixed rent to be deducted from monthly salary)
• Telecommunication (only for work-related purposes)
• Paid leave in accordance with AAR Japan’s work regulation