Procurement Officer

Within the delegated authority and under the supervision of Head of Department or his/her designated mandated representative(s), the Procurement Officer will:

• Identify the proper procurement method and potential suppliers in procurement.
• Issue offer solicitations, communicate and negotiate with suppliers when needed.
• Support evaluating and analyzing the received offers and recommend the awarded suppliers.
• Support preparing technical evaluation committee report when needed as requested by supervisor.
• Communicate with specialized units to get the procurement technical/admin approvals.
• Prepare all relevant procurement documents such as adjudication reports, analysis sheet with recommendations and checklist for review and approval of supervisor.
• Support to process requests for procurement of goods and services for different technical and emergency programmes in UNDP internal systems, ensure adherence to the standard UNDP guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
• Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by UNDP Moldova office.
• Support procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions and recommend solutions.
• Any other related tasks as may be required or assigned by the supervisor.
• Full compliance of administrative activities with UNDP rules, regulations, policies and strategies ensured;
• Effective and efficient functioning of the project ensured, focusing on achievement of the following results: * preparation work orders, *follow up on payment invoices, *yearly stock count done;
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the supply manager ensured.
• Standard Operating procedures updated, and research conducted as requested.