Procurement Officer

Position: Procurement Officer

Country Office: Nigeria Country Office

Position Reports to: Procurement Manager

Location: Abuja

Overview

The Procurement Officer is supporting all procurement conducted by the Country office. The Procurement Officer will be working closely with program and administrative support staffs, and backstopping program and administrative staffs in field offices. The Procurement Officer reports to and is supervised directly by the Procurement Manager. S/he works closely with administrative and finance staffs at the home and field offices.

Responsibilities:

• Working with program and technical staffs to plan all procurements.
• Receive and process order from field and country office team
• Specifying and selecting commodities and products including lab products, entomological supplies, vehicles, office equipment and supplies, etc.
• Preparing and issuing bid documentation to qualified vendors
• Managing quality assurance procedures in conformity with donor requirements
• Negotiating price and payment terms
• Managing procurement request/authorization processes
• Managing bid review and selection process
• Managing purchases, payment (in conjunction with the finance department), logistics planning and follow-up
• Manage automated procurement tracking system and processes and ensuring that up-to-date procurement documentation.
• Ensure that paper-based filing system is kept current.

Required Qualifications:

• At least 4 -6 years of work experience within a well-structured organization. Technical knowledge of procurement and logistics management. Experience would preferably include work with INGOs involved in health-related projects e.g. Malaria and HIV.
• B.Sc. Business Administration/Business Management, Finance, Economics or related field. MBA or relevant professional certification in procurement, logistics and supply chain would be an added advantage.
• Experience in procurement planning, market intelligence, vendors due diligence, competitive bidding processes, contract formulation, review of commitments, and logistics management.
• Knowledge of USAID procurement rules and regulations, or other international donor agencies.
• Very strong computer skills particularly in Excel and other Microsoft Office program and complex spreadsheet application development skills a plus.
• Familiarity with and experience in using off-the-shelf or custom-developed procurement and inventory management software.
• Experience or willingness to use computer-assisted task planning and monitoring systems and procedures (e.g. in Outlook, SharePoint or other).
• Strong oral and written communication.
• Strong organizational skills, attention to detail, and ability to follow-up.
• Demonstrated ability to multitask.
• Team player, but with ability to work independently without close supervision.

Knowledge, Skills and Abilities:

• Working knowledge of database applications, MS Word, and Excel etc
• Excellent organizational skills, detail-oriented and high degree of accuracy;
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses.
• Possess strong negotiation skills
• Be cooperative, hardworking, flexible & dependable.
• Ability to prioritize and impeccable time management skills.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to monitor supplier performance and act where necessary.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.