Procurement Officer

Welthungerhilfe

Post Title: Procurement Officer

Organization: Welthungerhilfe (WHH)

Location: Idlib/Al Dana, SYRIA

Contract Details: 12 months (Full Time) / consultancy contract.

Starting: As soon as possible

Application closing Date: 02/07/2022

Background:

Welthungerhilfe is a private, non-profitmaking, politically independent, and non-denominational organization that supports people living in deprivation and poverty, irrespective of the color of their skin, their religious beliefs, or their worldview. WHH is working in the fields of development cooperation and humanitarian aid, relief aid, rehabilitation, and reconstruction.

Welthungerhilfe operates inside Idleb, Syria since 2017 remotely from the regional office in Gaziantep/Turkey through implementing partners. WHH implements projects directly inside Syria since 2018, as well.

Welthungerhilfe set up an office in A’zaz, Syria in 2018 in order to start direct implementation of projects in the fields of emergency response humanitarian, and relief aid. Ever since, Welthungerhilfe has distributed food baskets, food and hygiene, and agricultural vouchers in the IDP camps in A’zaz. Welthungerhilfe aims to sustain the humanitarian aid projects and increase the resilience of IDPs in the region.

Overall Role:

Under the direct supervision of the Senior Supply Chain Officer, the Procurement Officer provides efficient and effective support to the projects assigned to him/her:

  • Update price lists and vendor databases for goods/services/work
  • Apply and control WHH procedures to all purchases of items/services/work contract.
  • Verify and process quote requests, quotation analysis and SPRs
  • Ensure the collected documents are compliant with WHH procedures: supplier stamp, signature, date, …. Etc.
  • Identify suppliers, collect all the necessary information on them and request quotations if demanded by line manager.
  • Contribute to assessing the quality of the purchase/services/work in accordance with the technical advisors.
  • Prepare payments under the supervision of the line manager and send payment request to finance department.
  • Compose and archive purchase folders
  • Attend and monitor all the market assessment requested inside Syria.
  • Implement purchases, monitoring adherence to validation regulations and procedures
  • Negotiate prices, deadlines, and methods of delivery
  • Ensure that relationships with suppliers are monitored
  • Report any difficulty/issue with supplier to the line manager
  • Ensures the proper functioning of supply chain including procurement planning.
  • Procurement of relief items.
  • Planning commodity schedules for project activities in close cooperation with relevant project staff.
  • Organizing and if necessary, undertaking, local purchases ensuring adherence to established procedures.
  • Ensure documenting receipt of good.
  • Liaising with the suppliers for all local purchases.
  • Support Head of procurement
  • Support the procurement activities
  • Under the supervision of Senior Supply Chain officer follow ASL “approved supplier list ” to be prepared and attend due diligence for each supplier.
  • SPR TRACKER:
    • Ensure that the SPRs tracking sheet captures all relevant information and dates.
    • Ensure that all comments on delays in procurement, special procurement requirements, or other relevant information is updated onto the SPRs tracking sheet on a daily basis.
    • Participate in program Management Meetings ensuring there is full update/information on Procurement for each grant
    • Liaise closely with the procurement team to ensure that the WHH SPR Tracking sheet is updated daily, and that the report is available to all budget holders on an ongoing basis.
    • Check Payment Orders and ensure attached procurement files are complete, correct and have the relevant signatures before they are submitted to finance department for payment.

In addition to the above, the Procurement Officer may be asked to carry out other duties requested by the Supply Chain Senior Officer.

Required Qualifications:

    • Position opens to Syrian nationals onlyEducation: University degree or college. – Work Experience: Minimum three-years professional experience in procurement, preferably at the same position in a non-profit organization – Skills/knowledge:
  • Previous experience procurement and logistics
  • Proven knowledge of computerized systems; high degree of computer literacy and word processing and Excel skills
  • Knowledge file management, transcription, and other administrative procedures.
  • Ability to work with minimum or no supervision with the ability to deliver tasks timely.
  • Ability to report to remotely located management
    • Social Skills: Ability to build a network and work in a team under pressure.
    • Language Skills: English and Arabic highly required (written & spoken).

The Procurement Officer will be obliged to maintain confidentiality regarding all information obtained in the course of his/her work during the service at Welthungerhilfe and thereafter.

How to apply

Submission Guidelines:

Interested candidates are requested to submit their application, including the most recent CV with a cover letter to WHH’s online recruiting system using the below link:

https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=9607&company=WelthungerP&st=550116F1AC12566125C24EC466869818C3E6E20D

CV must include information about education, professional experience and contact details (name, email, phone number).

Only short-listed candidates will be contacted. Welthungerhilfe reserves the right to fill in the position before the deadline due to urgency.


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