Procurement Manager – Indirect Spend

Salary– £32,000.00 – £45,000.00 Per Annum

Full time, Permanent with flexible working options. Truro, hybrid or remote working options within the UK.

Role Purpose

This exciting role offers an exceptional opportunity to build on the procurement work carried out to date and set up strong procurement foundations for the whole organisation following an organisational strategy review.

ShelterBox is committed to Net Zero carbon emissions by 2030 and the Procurement Manager will be pivotal in designing procurement processes and policy to support this ambitious goal.

Some key projects for this role over the next 12 months will be:

• Design and implement new procurement policy to support new organisation strategy including high standards for ethical and environment-positive procurement
• Set high level procurement strategy across indirect spend
• Finance and IT infrastructure appraisal, with recommendations for next steps in 2023
• Modern Slavery risk assessment
• Travel services tender

The key purpose of this role is to lead the Procurement Team, drive smart procurement decisions, deliver procurement strategy and policy for the organisation, and to achieve the highest degree of ethical and sustainable purchasing and the best value for money across all indirect spend activities. The Procurement Manager is leader of the Procurement Team and will provide mentoring support for their team members. CIPS qualification is available to all Procurement Team members including the Procurement Manager.

Work life balance is key at ShelterBox. It’s a busy role and we respect your down-time. A supportive, inclusive, and respectful work environment is paramount.

We have developed an effective way of supporting fully flexible working including compressed hours, part-time working, and flexi-hours. This role is available on an in-person, hybrid or fully remote contract.

Day to day this role will look like:

• Drive the best possible value from business cases, and sourcing exercises to reduce costs, maximise quality, manage risk and increase ROI
• Driving positive change through the implementation of procurement best-practice processes and governance
• Mentoring and supporting the Procurement Team
• Overseeing contract and supplier management
• Stakeholder management
• Negotiating contracts and spend
• Designing and implementing sourcing strategies across buying categories including IT, HR, Fundraising and Communications
• Partnering with the relevant parts of the organisation to define, create and manage supplier lists, framework agreements and standard contractual terms in a collaborative way

The role is incredibly varied and reflects the activities of ShelterBox across all indirect buying categories. The successful Procurement Manager will be tactical and strategic, decisive and collaborative with an eye for opportunity and influence. They will be a supportive and visible leader within ShelterBox, whilst mentoring the Procurement Team to deliver excellent results and reach personal goals.

Duties will include but not be limited to:

• Responsible for all indirect procurement activities across the organisation
• Senior decision maker for indirect procurement activity, working closely with the Head of Supply Chain
• Subject Matter Expert for indirect procurement, acting in a consultative capacity across the organisation as required
• Manage, coach and develop Procurement Team to meet personal and organisational objectives, deliver best results and support the team’s wellbeing
• Lead the creation and implementation of best practice procurement processes and procedures to support continuous improvement and optimisation including policies
• Lead, build and implement Indirect Procurement Strategy 2022+
• Responsible for identifying and managing relevant procurement risks within the organisation, working closely with the senior colleagues
• Review and revise Procurement Policies
• Regularly review and maintain appropriate procurement processes for the different buying categories ensuring compliance with ShelterBox’s processes
• Lead negotiation of rates and contracts with suppliers across the organisation
• Report on cost savings and avoidance, and risk management
• Lead on indirect supplier contract management across the organisations
• Responsible for identifying procurement improvement priorities by analysing forecast spend, supply markets and specification options
• Lead procurement projects such as procedure implementation, sustainability and software introduction
• Procurement training, upskilling and development across the organisation
• Work with different departments in the organisation to ensure compliance with the Procurement Policy/ies, reporting on non-compliance
• Drive ethical and sustainable procurement practice across all buying activity
• Provide support to organisational projects as required
• Ensure procurement administration is kept up to date and appropriate
• Maintain confidentiality for all internal matters, and commercial confidentiality for matters pertaining to suppliers

Other responsibilities

• Any other duties as required which are deemed appropriate to the level and grade of the post.