Procurement Manager

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

To provide strategic leadership and direction to Bahar Organization for procurement, transport, storage, and management of services including commodities, supplies, and facilities.

Job Duties and Responsibilities:

Strategy

An efficient, cost-effective system that meets organisation, donor and host government regulations is in place to meet the needs of Bahar.

Active membership in the SMT, enabling the Executive Director to lead the organisation efficiently and effectively.

Managerial

Provide and promote strong leadership, management oversight, commitment, and accountability within the Department staff.

Procurement

Ensure procurement transactions are carried out in a timely manner and in accordance with Bahar and donor procurement, financial guidelines, policies, and procedures.

Responsible for an accountable and transparent system for sourcing, bidding, contracting, ordering, and purchasing of items.

Commodity Management

Develop and manage systems to ensure that all program commodities are handled in accordance with Bahar and / or donor policies, and up – to – date, accurate records of disbursements are maintained. Lead on customs clearance for all commodities crossing international borders.

Reporting and Representation

Ensure that complete, accurate reports on department activities are prepared in alignment with organizational and donor policies and guidelines in a timely manner.

Oversee the preparation and management of departments budgets, and ensure the policies, procedures and practices align with Bahar expectations, requirements, and obligations.

Personnel & Performance Management

Engage in the identification and recruitment of staff, with appropriate JDs in place.

Develop the capacity of staff in the Department by working closely with Human Resources Department on staff development through effective coaching, mentoring and performance management processes.

Academic Qualification/s and Professional Experience:

• Advanced degree, minimum 5 years of progressive Supply Chain professional experience, or equivalent education and experience.
• Demonstrated success as a Supply Chain leader across all disciplines within Supply Chain, including planning, procurement, and logistics.
• Broad knowledge and experience in Supply Chain strategies, market analysis techniques, Procurement and contracting, vehicle and fleet management, inventory, property, and asset management.
• Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units.
• Strong financial management and budgeting skills.
• Excellent training and coaching ability.
• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task
• Team spirit and problem-solving abilities
• Flexibility and adaptability
• IT skills and the ability to handle electronic data.
• Turkish Nationality

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.