Procurement Manager

Welthungerhilfe is a non-profit making, non-denominational, and politically independent organization founded in 1962.

Welthungerhilfe has been in Liberia since 2003 with a focus on Agriculture/ Inclusive Food Systems and Nutrition, infrastructure to strengthen access to health care and linking farm to market, and WASH.

Duration

Initially 6 months, with strong possibility of an extension depending on performance and funding

Location: Based in Monrovia, with regular field visits to Zwedru and the Southeast.

Objective of the Position: Ensure effective management of procurement processes and the procurement team.

Responsible to: Head of Logistics, Procurement and Security (Administrative & Technical)

Responsible for:

1. Senior Procurement Officer
2. Procurement Officer
3. Procurement Assistant

Duties and Responsibilities

1. Excellent understanding and enforcement of Welthungerhilfe and Donor Procurement Guidelines.
2. In liaison with the Head of Logistics, Procurement and Security, supervise and build the capacity of the Procurement Team/programme staff and ensure effective service delivery.
3. In liaison with the Head of Logistics and Procurement, process high value procurements (national and international tenders), from procurement request through to contract, including use of Welthungerhilfe’s ‘eTender Portal’ in compliance with Welthungerhilfe and donor guidelines and policies
4. Ensure that the supplier database is updated quarterly.
5. Review and approve procurement documents for compliance, up to national tender level.
6. Screen suppliers and service providers as required by Welthungerhilfe regulations.
7. Establishment and maintain ethical, professional working relationships with suppliers and when authorized, make decisions on contract extensions and cancelations.
8. In liaison with the Compliance and Assurance Officer, arbitrate claims and complaints occurred during implementation of contracts.
9. Ensure that technical specifications are sufficient and technical inspections are carried out by relevant experts, and that reports are drafted professionally
10. Ensure establishment for framework agreements where appropriate (e.g., office supplies, fuel, transport, etc.).
11. Ensure Procurement Team coordinates with Monrovia Transit warehouse on incoming and outgoing transport.
12. Ensure correct closure of procurement files according to WHH Procurement regulations for own procurements and those carried out by the Procurement Team.
13. Ensure due diligence is carried out (supplier references, site visits, historical data, anti-terrorism screening, etc.) for all selected and contracted supplies and service providers.
14. Support the Compliance Officer and Internal Audit as required and to continually strengthen the Country Office’s adherence to procedures.
15. Any other duty or task as delegated by the Head of Logistics and Procurement/Security.

Education

Bachelor’s Degree in Logistics, Supply Chain, Business Management, Business Administration from a recognized university. Master’s in Business Management an advantage.

Professional Experience : Minimum of 5 years’ experience in a senior procurement position in an INGO, UN or similar organization.

Language Skills

1. Excellent spoken and written English
2. Ability to draft tender documentation and contracts for high value procurements with limited supervision.

Personal Skills

1. Strong consequential management ability
2. Ability to motivate staff and build a high performing team that also respect regulations and procedure
3. Ability to pay attention to details
4. Ability to follow clear procedures and comply with policies and regulations
5. Ability to cooperate with other departments and find solutions in line with policies and regulations.