Procurement Assistant – Shared Services Centre

WHO WE ARE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

ABOUT THE SHARED SERVICES CENTRE

The Shared Services Centre is a Centre of Excellence based in the MEESA region office. The centre is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price. Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.

ABOUT THE ROLE

The Procurement Assistant will be responsible for support of the general procurement transactional activities within SSC. Provides day to day implementation of procurement in compliance with Plan’s global policies, best practices, local regulations and business needs.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

REPORTS TO – Shared Services Centre Procurement Coordinator

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential Knowledge and Experience:

• Holder of a Degree in Procurement, Supply chain management, business administration or related course
• At least three (2) years’ work experience in similar position
• Ability to operate standard office equipment.
• Knowledge of filing and general record keeping
• Basic computer skills

Desirable Knowledge and Experience:
• Ability to work and interact with others at all levels
• Hands on experience and skilled in Admin & Logistics support
• Strong People skills
• Excellent planning and coordination skills
• Ability to communicate clearly and effectively

Skills:
• Service oriented and customer centric
• Good oral and verbal communication skills
• Good time management and organisational skills.
• Negotiation and networking skills
• Presentational and problem -solving skills
• Willingness to learn and ability to work in a collaborative and inclusive manner
• Accuracy, attention to detail
• Good interpersonal skills, flexible and team player
• Ability to work under pressure
• Committed, honest and sincere
• Relates to people in a friendly, open and accepting manner
• Efficient
• Pays attention to detail
• Good time keeper

Languages required:
• Excellent written and verbal communication skills in English.

Behaviors:
• Role model our values and behaviors both internally and externally.
• Engages sensitively on issues of gender equality and inclusion, demonstrating an understanding.
• Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
• The ability to build collaborative working relationships
• Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking Interactions opportunities with the context of the wider organizational strategy
• Communicates effectively at and with a range of appropriate styles for different audiences
• Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management.

Follow this link to view the full job description SSC Procurement Assistant JD July.pdf

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.