International Committee of the Red Cross
Vacancy Notice
The ICRC Regional Delegation in Bangkok seeks to fill the following position:
Procurement Assistant, based in Bangkok
We are looking for a spirited team player with a can-do attitude to join our dynamic team.
The incumbent supports the Procurement department of the Bangkok Logistics Support Centre (BLC) in all aspects for Procurement. He/she follows up operational and support requests from the delegations covered by the BLC.
ACCOUNTABILITIES AND RESPONSIBILITIES
P2P Process Support
- Manages and monitors the Process to Pay of the BLC according to Procurement rules and regulations.
- Assists clients throughout the steps from the receipt of requests, to the receipts to the payment to the provider.
- Manages the day-to-day contact to PCMs, Lead buyers, other procurement staff and suppliers for transactional activities (Selection Table, Request for Tender, Contracts etc) and for operational issues.
Technical Support
- Oversees the Procurement STM of the BLC.
- Ensure the opening and maintenance of the electronic filing (ProFiles) ready for validation.
- Provides to the management defined performance indicators of client delegations on a regular basis (source Tableau).
- Participates actively in the integration of sustainability procurement options for the BLC.
- Provides Procurement data and key performance indicators as needed.
Compliance and Administrative tasks
- Provides guidance to clients for administrative and compliance support throughout the P2P cycle.
- Participates in the execution of the BLC’s Support and Accountability tasks according to the BLC’s Service Level Agreement.
- Participates in the establishment and maintenance of the department’s risk and internal control system.
- Performs the controls to mitigate the identified risks.
- Participates and drafts MoMs for the monthly procurement Asia townhall meetings.
- Participates and drafts summaries for the BLC management of other Procurement related meetings, seminars as required.
- Participates in the planning and execution of Procurement seminars.
YOUR PROFILE:
- Bachelors degree in business administration or equivalent experience.
- Good command of English.
- Computer proficiency.
- Minimum 6 years’ experience in a supply-chain or administrative support position.
- Considerable experience with the procure-to-pay process.
WE OFFER:
- Dynamic and challenging work in the humanitarian sector and international environment
- Competitive salary with benefits, good working conditions and in-house training/development
- Initial 1-year employment (resident contract) with possibility of renewal into open-ended contract (subject to performance review)
Preferred starting date: 1 March 2023
Submission deadline for applications: 07 January 2023
The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications
from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.
How to apply
Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as
salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: [email protected]
Kindly note that only short-listed candidates will be invited for the interview
and the ICRC will not keep the files of applicants who were not shortlisted