Africa Enterprise Challenge Fund
- Ensure every procurement of goods, services and travel is subjected to AECF procurement policy and complies with donor guidelines.
- Review and process authorized purchase requests for goods, services, travel, and visa requirements.
- Request for bids, analyze, and prepare Purchase Orders (goods and travel /LSO (services/contracts).
- Research travel options and provide tentative itineraries for approval.
- Review all procurement documents (bids/ proposals) for accuracy, cost effectiveness and policy adherence.
- Facilitate communication between the vendors, hotels, and ground transportation providers (taxi service providers).
- Review procurement documents for completeness, accuracy, reasonableness, and validity.
- Timely processing of supplier payments, goods, services, and travel.
- Analyze USAID, UN, Canada, and EU per diem rates and compare with AECF per diem rates and update for approval where necessary.
- Performs ad-hoc duties as required
- Possess 2+ years of relevant experience in procurement of travel, goods, and services.
- Hold a Bachelor’s degree in procurement and contract management.
- Be a member of professional body /KISM/ CIPS (is an added advantage).
- Possess knowledge of ERP and excel/spread sheets.
- Have two (2) years’ experience in procuring of travel, goods, and services.
- Possess experience managing international travel for a multi-national organization.
- Have the ability to juggle multiple projects simultaneously
- Have exceptional organizational skills and negotiation skills.
- Be able to demonstrate ability to multi-task in a fast-paced work environment.
- Be flexible, adaptable, and able to execute a range of job duties and changing priorities.
- Have the ability to plan and organize together with Procurement Manager and Programme teams to develop travel plans (annual and quarterly) and organize conferences and accommodation.
- Demonstrate knowledge of all own work role specific issues.
- This encompasses the technical skills or knowledge required to perform the essential duties as described in the JD.
- Possess high level of accuracy, attention to detail and thoroughness., with the ability to maintain a timely and efficient workflow.
- Possess exceptional communication skills and ability to represent AECF in vendor meetings.
- Demonstrate ability to maintain lasting, healthy, and effective one-to-one working relationships with colleagues, suppliers, Investees, and consultants.
- Possess intercultural sensitivity and effectiveness with demonstrable ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.
- Demonstrate teamwork and productive drive in working with peers, partners, consultants, and others to achieve pre targeted and measurable business results.
How to apply
AECF is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, colour, national origin, religion, age, disability, or any other characteristic protected by applicable law. If you believe, you can clearly demonstrate your abilities to meet the relevant criteria for the role register and apply on: https://recruitment.aecfafrica.org
To be considered, your application must be received by: 22nd September 2022
For more information, please visit our careers page on www.aecfafrica.org
Only shortlisted candidates will be contacted.