400px Anna Lindh Foundation logo Procurement and Logistics Officer

Procurement and Logistics Officer

  • Contractor
  • Alexandria Egypt
  • TBD USD / Year
  • Anna Lindh Foundation profile

  • Job applications may no longer being accepted for this opportunity.

Anna Lindh Foundation

Key responsibilities


  • Support in all preparatory work related to the launch of tenders, calls for expression of interest and calls for participation related to the different programmes implemented by the ALF.
  • Handle all procedural work throughout the process from the launch until the contracting, including but not limited to preparing the documentation needed by the evaluation committees, serve as secretary to the evaluation committees, record results, compile evaluation reports, prepare notification letters to the awarded organisations/participants and maintain appropriate records for each call as needed for external audit.
  • Responsible for the development of the application templates and final reporting templates for the different calls using Typeform platform.
  • Preparing contracts, tender dossiers (services and supplies) and addenda to contracts if required.

Procurement of Logistics

  • Serve as focal point with travel agencies and other logistics service providers in relation to direct organized, co-organised events and staff missions in line with the ALF procurement procedures and mission guide.
  • Responsible for the coordination with participants about flight routes, obtaining price quotations, preparing price comparisons, preparing procurement orders, following up on service receipt.
  • Responsible for preparing the procurement orders related to the requirements of events (flight bookings, venue, accommodation, transportation, simultaneous interpretation, catering services, etc.)
  • Ensure proper documentation in line with ALF procurement procedures in coordination with the Finance Unit for audit.
  • If required to travel to the event location, he/she shall handle custody and cash reimbursement and shall keep all appropriate supporting documentation.


  • A Bachelor’s Degree in a related field connected to the key responsibilities above.
  • Minimum of 5 years of work experience in performing logistics functions related to the organization of events.
  • Minimum 4 years of work experience with international donor’s procurement rules (preferably EU).
  • Minimum 4 years of work experience with contractual regulations (preferably in the framework of EU service contracts).
  • Excellent written and oral English and Arabic languages.
  • Proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®).


  • Knowledge and/or experience in PRAG (Practical Guide to EU External Actions)
  • Specific training courses/experience related to tenders, contracts or procurement rules
  • Carried Similar tasks in donor funded programmes
  • Analytical skills and attention to details
  • French language

How to apply

To apply please visit: Procurement and Logistics Officer | Anna Lindh Foundation

Interested candidates must complete and submit the below form in English only before March 16th , 2024 at 23.59 Central European Time (CET).

Candidates must upload a motivation letter of no more, nor less than two pages (Arial 11, simple space) and a detailed Curriculum vitae of no more than four pages, which has to follow the Europass template (https://europa.eu/europass/en), both in English only.

A confirmation message will automatically be displayed upon submission of the application.

Only complete applications, meeting the eligibility criteria and submitted before the deadline will be considered.

Due to the high volume of requests, responses to individual requests will not be provided.

Only shortlisted candidates will be contacted.

Deadline: 16 Mar 2024

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