Procurement Accounting Coordinator

Job Details

Description

Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the core values in their day to day operations.

Excellence– We believe in quality results delivered by investing in people. Freedom– We believe in exploration and experimentation to be agile and responsive. Respect– We believe in trust, empathy and empowering people. Teamwork– We believe in diversity, inclusion and the power of global collaboration. Transparency– We believe in open communication and clear decision-making. Accountability– We believe in personal responsibility as the foundation of success.

The Procurement Coordinator is responsible for post-award monitoring of subgrant and contract agreement financial activities, subaward financial report reviews, subrecipient monitoring, closeout procedures, and other similar functions as necessary.

Attention to detail and data entry skills are important requirements for this role. Employees will be interacting with procurement, finance, and program staff on a daily basis, so it is imperative they are able to interact on a professional and customer service friendly manner at all times.

IRI is seeking to hire three (3) Procurement Accounting Coordinators to work with divisions across the Institute.

Position Requirements

• Education in accounting, finance or business administration.
• 1 – 3 years of experience in finance, accounting, or related admin services experience.
• Strong written and oral communicator.
• Self-motivated and results-oriented.
• Demonstrated ability to work independently and as a member of a team.
• Willingness to learn software, systems, and processes and to take the initiative to understand, create, and refine best practices.
• Ability to prioritize various daily/weekly/monthly tasks and projects while working in a fast-moving environment.
• Innovative, creative, customer service oriented and enthusiastic approach.
• Ability to be detail-orientated and highly organized.
• Spanish, French, Arabic, or Russian language skills (preferred but not required).

Primary Functions & Responsibilities

• Review subaward financial reports and contract invoices and ensure all subawards and contracts are expended in compliance with funder and IRI requirements.
• Process subaward and contract payment requests ensuring they are fully in compliance with funder specific requirements and IRI’s policies and procedures.
• Review financial reports and reimbursement requests and draw-down of funds in strict adherence with funder requirements and IRI’s policies and procedures.
• Reconcile accounts and maintain accurate and complete subaward related records within internal policies and procedures.
• Assume responsibility for the accuracy, completeness, integrity, and security of assigned grants-related data and reports.
• Maintaining the highest degree of confidentiality regarding sensitive data at all times.
• Supports procurement and program staff with management and analysis of subaward financial reports and invoices/payment processing relevant to all grants within a portfolio, including proactive oversight and analysis of subaward budgets, expenditures, salary and benefits allocations, per diem verifications and related accounting duties to ensure fulfillment of each subaward’s objectives and compliance with funder regulations, IRI policies.
• Assists with annual, funders’ and program audit preparation.
• Responsible for maintaining current knowledge of funder’s and IRI’s financial policies and procedures and serving as a resource for program teams.
• Establishes, maintains, and develops productive working relationship with expatriate staff, local/field/project accountants, DC program, Procurement and Program Services colleagues.
• Performs other accounting tasks as assigned or deemed necessary.