Policy and Liaison Support Officer

Position Title : Policy and Liaison Support Officer

Duty Station : Bangkok, Thailand

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 10 February 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP) in Bangkok is covering 40 countries across the Asia and Pacific region. The key responsibility of the RO Bangkok is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region.

Under the overall supervision by the Senior Regional Policy & Liaison Officer (Sr. RPLO) and the direct supervision of the Regional Policy and Liaison Officer (RPLO) and in close coordination with the relevant thematic/unit heads, the successful candidate will provide support to Regional Office (RO) and Country Offices (COs) within the Asia and the Pacific Region with regard to maintaining regular contact with international, governmental and non-governmental partners, and contribute to regular national and regional migration dialogue and policy development in the region, in the context of IOM’s Strategic Vision, Migration Governance Framework (MiGOF), the Global Compact for Safe, Orderly, and Regular Migration (GCM) and IOM’s roles on the United Nations (UN) Migration Network and the UN system reform processes at regional and country levels, and the Agenda 2030 for Sustainable Development and other key global and regional frameworks relevant to migration.

Core Functions / Responsibilities:

1. Assist the team with coordinating, consolidating, and preparing presentations, reports and regular communication with IOM Chiefs of Mission (CoMs), Regional Thematic Specialists (RTSs) and relevant Headquarters (HQ) departments on the Regional Policy and Liaison Unit (RPLU) related workstreams.

2. Assist the team with support on the Global Compact for Migration and the Regional UN Network for Migration including coordination with relevant Network members to implement the Regional Network workplan activities, monitor progress and report back as needed.

3. Provide key coordination to IOM’s roles related to the UN System reform including UN Regional Collaborative Processes (RCPs) including the Networking Group on Human Mobility, Migration and Urbanization and other relevant Issue Based Coalitions (IBCs) — entailing supporting the chairs/co-chairs on implementation of the workplan and periodic reporting. This includes development of reports, organize consultations and advocacy and communication campaigns, conducting and reviewing research reports and studies.

4. Coordinate capacity building initiatives including rolling out the Global Frameworks Training for Asia Pacific region.

5. Assist the team in development, review and roll-out of IOM Regional Strategy, sub-regional strategies and country strategies that are aligned to the IOM Strategic Vision and related Standard Operating Procedures (SOPs).

6. Assist in monitoring and support migration-related Inter-State Consultation Mechanisms (ISCMs), including RCPs, and regional bodies including the ASEAN (ASEAN-IOM collaboration), South Asian Association for Regional Cooperation (SAARC), Pacific Island Forum (PIF) etc. together with the relevant COs.

7. Support the team to coordinate with partners on the implementation and review processes of the 2030 Agenda for Sustainable Development including organization of the Asia Pacific Forum on Sustainable Development, coordination and liaison support to High Level Political Forum among others.

8. Assist in gathering data/information that would contribute to developing new tools to enhance communication with the field, tracking of new trends and fundraising opportunities, gender requirements and provide project proposal development and review as needed.

9. Assist in organizing events for the RO, e.g. Regional Policy Coordination Committee (RPCC), cross-regional meetings, RD/Chiefs of Mission meeting and other internal events, visiting delegations etc.

10. Coordinate and build coherence and complementarities with the Regional Project Support Unit (RPDU) and other thematic areas of the ROAP.

11. Provide relevant support to the overall implementation of Policy and Liaison Unit workstreams.

12. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Law and/or International Relations or a related field from an accredited academic institution with two years of relevant experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience preferably in an international or non-governmental organization, and working in the field of policy and liaison;

• Experience in coordinating and liaising with other UN agencies, international organisations,

civil society and partners;

• Experience in training and capacity building;

• Experience in developing workplans, reports, project proposals and knowledge products;

• Experience in migration sector is an added advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the

Policy and Liaison Unit of the Organization.

• Knowledge of UN and working collectively with other international organizations.

• Knowledge of Policy and Liaison workstreams such as GCM and 2030 Agenda for SDGs.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.