Policy and Coordination Officer

Position Title: Policy and Coordination Officer

Duty Station: Baghdad, Iraq

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date : 26 April 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

This position is located within the Executive Office of the Chief of Mission (CoM), under the direct supervision of the CoM, and in close coordination with Senior Resource Management Officer (SRMO) and the different Heads of Division and Support Unit Heads.

They will be expected to provide recommendations and improvements for the internal management of the mission, by supporting the CoM in developing and promoting advice on and policies relating to the management of one of IOM’s largest Missions globally.

With over 2,000 staff located across 16 Sub Offices, the incumbent will focus on facilitating good coordination practice across the mission and enhancing the Head of Sub Office structure.

The Policy and Coordination Officer will also act as the Focal Point for addressing and coordinating the raising of awareness and misconduct prevention mechanisms in the Country Office (CO).

Core Functions / Responsibilities:

1. Strategically support the CoM in preparing policy documents, guidelines, reports, draft correspondence, briefs and talking points for meetings as required.

2. Provide expert advice to the CoM and act as a focal point on various thematic areas within the Mission.

3. Liaise with the Heads of Divisions, to promote further inter unit coordination, to enhance business processes, and to improve the overall effectiveness within the Mission.

4. Deliver dedicated support to the 16 Heads of Sub Offices and 4 Regional Coordinators in their efforts to manage their geographical areas of operations.

5. Establish timely and methodological reporting and analysis from all sub offices and produce recommendations for targeting areas where senior level intervention is required to promote good management.

6. Travel to key field offices to directly support management staff, conduct assessments to provide recommendations for the Head of Sub Office, the SRMO, and other senior management. These assessments will highlight areas in need of improvements and the incumbent will coordinate the recommendations in line with an agreed upon workplan.

7. Improve the accountability and integrity of staff towards all beneficiaries, partners, authorities, and other staff by providing dedicated trainings and promoting the Codes of Conduct.

8. Provide clear information channels for safe and confidential flows of information, encouraging staff to report misconduct and raising awareness for the relevant reporting channels at IOM. Maintaining strong links with Office of the Inspector General is therefore important.

9. Perform such other duties as may be assigned by the Chief of Mission.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, Global Governance, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, Ethics, Public Policy, or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Progressive work experience in Management and Administration with a substantial focus on Reporting and Policy Development;

• Experience in preparing reports, statistics and coordinate administrative activities;

• Experience at an international level with specialized international agencies (UN Agencies, International Organizations, and International specialized NGOs) and in complex humanitarian operations is essential;

• Experience in working in crisis prevention and the ability to process confidential information is desirable;

• Proven experience in designing, implementing, and establishing change through strategies or frameworks within an international institution;

• Experience in the Region an advantage.

Skills

• Excellent writing, communication, and negotiation skills;

• Ability to prepare clear and concise reports.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.