Planning Officer

Position Title: Planning Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM is transitioning towards stronger Results-Based Management (RBM) practices and systems. The RBM Unit supports and provides guidance on strategic planning at global, regional and country level and is working towards enhanced results reporting across the Organization.

The RBM Unit is situated within the Department of Strategic Planning and Organizational Performance, encompassing the organizational units tasked with the implementation of Risk Management, Monitoring & Evaluation, Results-Based Management and Operational Compliance.

Under the direct supervision of the Chief of Results-Based Management, the Planning Officer will support IOM’s global reporting requirements with a particular focus on IOM’s Annual Report process.

Core Functions / Responsibilities:

1. Support the roll out of IOM’s RBM work in IOM Headquarters, Regional and Country Offices, with the overall aim of streamlining and strengthening IOM’s institutional planning and reporting mechanisms.
2. Provide support on IOM’s data collection exercises, such as the Institutional Questionnaire, Organizational Effectiveness survey, including conducting regular internal consultations with Headquarters Departments and Divisions, Regional Offices and Country Offices, and conducting regular reviews of the progress of implementation and recommend adjustments as necessary.
3. Contribute to the development of tools, facilitating knowledge exchange, and introducing information and Communications Technology (ICT) innovations to support data collection, analysis and use, with a particular focus on efforts to improve the Institutional Questionnaire and Annual Report process.
4. Contribute and coordinate content for the IOM Annual Report and associated Highlights Report, drawing upon IOM’s data collection tools, and in close coordination with the Executive Office and Governing Bodies.
5. Support and contribute to awareness-raising sessions and briefings with key stakeholders within the organization, such as HQ Departments and Divisions, senior management, as well as the Executive Office, on corporate reporting systems to help improve results reporting.
6. Contribute to other Unit priorities, including but not limited to, the roll-out of IOM’s Strategic Results Framework, the development of IOM Regional and Country Strategies, institutional quality assurance exercises, as well as contributing to high-quality results reports.
7. Undertake staff duty travel as needed.
8. Perform any other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree, preferably in International Relations, Business Administration or Economics, Social Sciences, Development Studies, Statistics, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional training in results-based management, monitoring & evaluation and/or project management.

Experience

• Demonstrated professional experience working on Results-Based Management, within United Nations entities, Intergovernmental Organizations, and/or governments;
• Strong writing skills with experience in developing corporate documents and reports, such as Annual Reports or publications for external dissemination (in English);
• Experience in data collection exercises as well as the usage of office software packages (MSWord, Excel, etc.), and strong knowledge of spreadsheet and data analysis.

Skills

• Demonstrated conceptual and analytical thinking abilities;
• Strong coordination skills, actively promotes open communication and knowledge sharing to ensure high quality outputs, with respect for individual and cultural differences;
• Proactive attitude and proven capability to multi-task, prioritize and produce quality work accurately and concisely, both independently and as part of a team;
• Demonstrated public speaking skills, ability to speak and present effectively and persuasively to different audiences;
• Building and maintaining partnerships with HQ divisions and field offices.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Spanish and/or French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.