Planning, Monitoring, Evaluation & Reporting (PMER) Senior Officer

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

As one of the five decentralized parts of the IFRC Secretariat, the Asia Pacific Regional Office (APRO) leads the implementation of operational plans in support to National Societies of 39 countries through eight Country Offices and five Country Cluster Support Teams.

As part of the Asia Pacific Region; the Jakarta office will provide direct support to Indonesia and Timor Leste. The Jakarta Office will promote country centred longer-term programming, provide a platform for regional cooperation and learning, provide technical support in the countries lacking the technical capacities, and manage the performance of the secretariat staff in the countries in its responsibility.

The PMER Senior Officer is a part of the Development and Quality Assurance Unit and reporting to Development and Quality Assurance Coordinator. The position also maintains a Technical coordination line with PMER in the Asia Pacific Regional Office (APRO) in Kuala Lumpur, Malaysia. This position will manage PMER officers dedicated for several projects.

PLANNING, MONITORING, EVALUATION & REPORTING (PMER) SENIOR OFFICER – NATIONAL STAFF

Date of issue : 28 – 04 – 2022

Closing date : 12 – 05 – 2022

Duty station : Indonesia

Country : INDONESIA

Contract Duration : 6 (six) months

Category of Staff: National Staff

Job Purpose

The PMER Senior Officer provides technical leadership and supports the development and improvement of the quality, relevance and timeliness of the CCD’s planning, monitoring, evaluation and reporting cycles. The PMER Senior Officer is responsible for maintaining and improving the current PMER systems and practices to ensure a quality results-based system for planning, performance measurement, learning and accountability. The role will require development and maintaining systems and processes related to monitoring and accountability as well as supporting developing and implementing an evaluation and learning framework.

The post holder will mentor and guide the PMER capacity development processes for the Red Cross Red Crescent National Societies in Indonesia and Timor Leste, as well as IFRC CCD personnel through the use of innovative and appropriate tools.

Job Duties and Responsibilities

1. Facilitate the communication and exchanges to set-up of appropriate internal and external reporting systems based on IFRC and NS’ standards.

2. Maintaining and improving PMER systems and practices to ensure a quality results-based system for planning, performance measurement, learning and accountability.

3. Coordinate with other project responsible or head of unit the development of progress reports for internal and external audiences, including but not limited to situation report, consolidated regular operational reports, operational updates, pledge-based reports, etc. for IFRC and other stakeholders.

4. In collaboration with National Society Development Manager, support the capacity development of the national societies with skills and knowledge on PMER to guarantee services deliveries to the vulnerable populations in times of emergency, and keep the stakeholders in the loop on the process of these service deliveries.

5. Provide feedback and guidance to all reports development and verify data/information to ensure its consistency and accuracy so that all reports are submitted in high quality format in terms of its content, completeness, and timeframe.

6. Working closely with all unit in the CCST and in the national societies to collect, collate, and edit inputs on the development of the DREFs/appeals and Emergency Plan of Action.

7. Assist the PMI NHQ, provincial and district branches to design, develop, their strategic planning and periodic roadmaps. For Timor Leste, assisting CVTL NHQ on designing, development of their annual plan.

8. Co-lead, with related program of IFRC and PMI/CVTL, in the design of surveys (such as baselines and end-lines) assessments, evaluation, and reviews for projects and programmes at the CCST, including for emergency operation.

9. Liaise with Information Management (IM) counterparts within the IFRC as well as national societies in the NHQ, provincial and district branches to verify data for monitoring and evaluation purposes.

10. Work closely with the work units in the CCST, to identify existing monitoring and review mechanisms in the national societies’ Plan of Action or Strategic Plans to ensure that reports incorporate accurate and relevant information.

11. Facilitate lessons learned process as well as the sharing of findings and lessons learned from program M&E to improve overall organizational learning, especially the selection of future program interventions, as well as design and implementation. This includes liaison with external organizations to identify and disseminate good M&E practices in M&E and contribute to knowledge sharing

12. Facilitate coordination between work units at the CCST with work units in the national societies to ensure the efficient and effective delivery of programs and services through systems development, coaching and mentoring and other capacity building initiatives.

13. Develop training materials and provide appropriate training for national society staff to fulfil their PMER responsibilities

14. Contribute the development of IFRC Global and APRO PMER tools (such as GO platform and other forms) for more effective and efficient PMER implementation to achieve IFRC objectives.

15. May serve as the budget holder to a certain value as agreed by Development Coordinator.

16. Perform other work-related duties as assigned.

Requirements

Education

Required:

• University degree in relevant field

Preferred:

• Relevant post graduate qualification/technical training (or equivalent experience)

Experience

Required:

• 7 – 10 years of experience with 3-5 years of working in the area of expertise.
• Solid experience in monitoring and producing high quality report of development projects supported with graphic and statistical summaries.
• Strong background in report-writing and product delivery within tight deadlines.
• Involvement in baseline, end line surveys, and/or evaluation studies/research.
• A broad understanding of global humanitarian issues, disaster recovery and related areas.
• Experience of working in both emergencies and developmental contexts within international Organization
• Experience in managing multiple projects.
• Experience in NS capacity building in preparedness, response and recovery.
• Experience working with the National Societies

Preferred:

• Experience of working for the Red Cross / Red Crescent or other humanitarian organization.

Knowledge, Skills and Language

Required:

• Ability to prioritize, work well under pressure and meet deadlines. Able to achieve results through collaboration/team work
• Strong communication and interpersonal skills, able to negotiate while maintaining effective working relations
• Ability to adapt and adjust to change, take extra miles to accomplished work task
• Ability to work well in a multicultural team and in a changing environment
• Basic research and analysis by generating new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Good research and analytical skill, able to produce good report writing with ability of editing skills
• Thorough knowledge of RC/RC Movement, PMI and CVTL
• Advanced Computer skills: Windows, Word Processing, PowerPoint, Excel. (spreadsheet and database application) + Ability to use video conferencing application i.e., Microsoft Teams, Zoom etc
• Ability to be flexible to work in pressurised working environments e.g., disaster affected area
• Able to travel frequently to project areas
• Fluently spoken and written English

Preferred:

• Good command of another IFRC official language (French, Spanish or Arabic)

Important Note:

In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 12 May 2022.

• Please note that the selected candidate will be hired through a national contract under Indonesia labor law
• The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws
• The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered
• Only those candidates shortlisted for interviews will be notified.

The position will be based in Jakarta thus Indonesian as well as foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply.