Planning, Monitoring & Evaluation (PME) Programme Associate (1-Year Contract)

Duties and Responsibilities

Under the overall guidance and supervision of PME Programme Manager and Senior PME Officer, the PME Programme Associate will assist FORUM-AISA in planning, monitoring, collecting information and reporting of programme activities and compiling donor reports. Specifically, the PME Programme Associate shall be responsible for the following tasks:

Workplan and Budget Planning

• Assist PME Programme during annual and mid-term plan and budget process to develop and review programme workplans.
• Be informed, up-to-date and keep track of Donors and internal reporting timelines requirements, and deadlines.
• Manage the mission progress tracker, activity, update and consolidate project and organisations data storage platform and routinely post relevant information on organisational data storage platform.
• Identify and manage interactive online tools and methods for workshops organisation and facilitation.**

Monitoring and Analysis

• Regular monitors organisational and project indicators by collecting data from programme reports and other sources and analysing overall progress on achievement of results.
• Update and clean mission data collection and indicators reference sheets and other trackers and carry out follow ups with programmes on reporting timelines.
• Contribute to other donors, external or internal stakeholder reports as and when required.
• Assist in the development of semi-annual and progress markers from programmes reports and provide feedback to programmes on evaluation surveys.
• Support in coordination and regular communication with programmes to stay abreast of upcoming programme activities and provide support during progress monitoring and reporting
• Monitor progress of project benefits against work plans. Provide technical assistance for project(s) M&E, including direct support to and capacity-building of partners’ organization staff. Conduct regular M&E supervision and coordination activities of various project (s) in field along with partners on a regular basis;

Reporting and Documentation

• Lead on assigned donor reports on monthly, quarterly, six-month, and annual progress reports or as per timelines agreed with donors.
• Contribute to other donors, external or internal stakeholder reports as and when required.
• Produce semi-annual and progress markers from programmes reports and provide feedback to programmes on evaluation surveys.
• Coordinate and communicate regularly with programmes to stay abreast of upcoming programme activities and provide support during progress monitoring and reporting.
• Cleaning up notes, consolidation of report on annual mid-term review workshops and writing other PME mission reports including action plans and follow ups.

Other Tasks

• Engage in report writing and documentation as per the direction of PME Programme.
• Work closely with FORUM-ASIA members and build their capacities to support PME related activities.
• Represent PME programme in internal events, meetings, workshops, etc. with a view to learn, and solicit and share information to support the role of PME Programme.

• Carry out other relevant tasks and activities as assigned by the PME Programme including administrative support.

  Full description of job announcement including qualifications can be downloaded HERE